Administrative Coordinator & Office Operations Lead

WVU Medicine; Martinsburg (WV); On-site; USD 38,000 - 52,000; Full time

Job summary

WVU Medicine seeks an experienced administrative assistant to support the department and leadership at Berkeley Medical Center in Martinsburg, WV. The role coordinates office procedures, processes invoices, and maintains calendars, travel, and conference room scheduling, while assisting with payroll reports.

Responsibilities include updating policies, preparing correspondence, handling calls, and ensuring accurate budget and supply management in a fast-paced hospital environment.

Qualifications

• High school diploma or equivalent required.
• Two years additional training or secretarial training substitutes for experience.
• Proficiency in Microsoft Office and Excel.
• Strong organizational and communication skills.

Responsibilities

• Coordinate department correspondence and support efficient operations.
• Reconcile monthly budgets and process expenses and invoices.
• Update Policies & Procedures and department information annually.
• Provide payroll and leave reports coordination for staff.
• Schedule travel and manage conference room calendars.
• Screen calls and visitors to maintain professional department image.

Skills

Typing 35 wpm

Microsoft Office

Excel

Payroll coordination

Budget reconciliation

Education

High school diploma or equivalent

Secretarial training

Job description

WVU Medicine seeks an experienced administrative assistant to support the department and leadership at Berkeley Medical Center in Martinsburg, WV. The role coordinates office procedures, processes invoices, and maintains calendars, travel, and conference room scheduling, while assisting with payroll reports.

Responsibilities include updating policies, preparing correspondence, handling calls, and ensuring accurate budget and supply management in a fast-paced hospital environment.