Administrative Clerk — Excel & Billing Specialist

Staffmark; Monroe (LA); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits including med/d

Life Insurance

401(k) Plan

Supportive Team Environment

Job summary

Staffmark is hiring an Administrative Clerk in Monroe, LA. The role focuses on supporting daily business operations, handling AP/AR tasks, invoicing, and maintaining financial records in a professional office setting.

You will manage calls, schedule coordination, document preparation, and collaboration with accounting, sales, and management teams to ensure smooth workflows and timely issue resolution. High school diploma or GED required; Excel skills essential.

Qualifications

• High school diploma or GED required; additional accounting-related coursework is a plus.
• Strong Microsoft Excel skills required.
• Experience with AP/AR processes and vendor invoicing is preferred.
• Excellent data entry accuracy and attention to detail.
• Professional telephone etiquette and customer service skills.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Assist with accounts payable and accounts receivable activities, including invoicing, payment processing, and account maintenance.
• Process vendor invoices and ensure accurate financial data entry.
• Monitor customer balances and assist with collections and payment follow-up.
• Research and resolve billing discrepancies and account questions.
• Maintain accounting records, spreadsheets, reports, and supporting documentation.
• Assist with account reconciliations and financial reporting.
• Prepare, process, and track purchase orders.
• Coordinate purchasing activities and communicate with vendors regarding orders and deliveries.
• Manage shipping and receiving documentation, verify deliveries, and reconcile purchase records.
• Maintain inventory records, assist with inventory counts, and identify purchasing needs.
• Answer incoming phone calls, greet visitors, and provide professional customer service.
• Enter customer orders, process service requests, and respond to inquiries by phone and email.
• Maintain accurate customer files and documentation.
• Prepare correspondence, reports, and spreadsheets while supporting day-to-day office operations.
• Collaborate with accounting, sales, service, and management teams to ensure efficient workflow and timely resolution of issues.

Skills

Microsoft Excel

Accounts payable

Accounts receivable

Data entry

Customer service

Purchasing

Shipping & receiving

Inventory

Phone etiquette

Multitasking

Education

High school diploma or GED

Accounting coursework

Business administration coursework

Tools

Purchasing systems

Job description

Staffmark is hiring an Administrative Clerk in Monroe, LA. The role focuses on supporting daily business operations, handling AP/AR tasks, invoicing, and maintaining financial records in a professional office setting.

You will manage calls, schedule coordination, document preparation, and collaboration with accounting, sales, and management teams to ensure smooth workflows and timely issue resolution. High school diploma or GED required; Excel skills essential.