Administrative Clerk

Staffmark Group; Monroe (LA); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Weekly pay

Health, dental, vision benefits

Life & Disability Insurance

401(k) plan

Team environment

Job summary

Staffmark Group is hiring an Administrative Clerk in Monroe, LA to support daily office operations and accounting tasks. You will handle calls, data entry, invoicing, purchasing, and customer service in a professional setting.

Strong Excel skills and attention to detail are essential. The role offers a consistent weekday schedule and opportunities to collaborate across accounting, sales, and service teams.

Qualifications

• Previous experience in an administrative, accounting support, or office support position.
• Working knowledge of accounts payable and accounts receivable processes.
• Strong Microsoft Excel skills are required.
• Experience with purchasing, purchase orders, inventory, or shipping and receiving is highly preferred.
• Excellent data entry skills with a high level of accuracy.
• Strong organizational skills and exceptional attention to detail.
• Professional telephone etiquette and customer service skills.
• Ability to manage multiple tasks and shifting priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to research discrepancies, solve problems, and follow through until issues are resolved.
• Dependable, self-motivated, and able to work both independently and as part of a team.
• Comfortable learning new computer systems and office procedures.

Responsibilities

• Assist with accounts payable and accounts receivable activities, including invoicing, payment processing, and account maintenance.
• Process vendor invoices and ensure accurate financial data entry.
• Monitor customer balances and assist with collections and payment follow-up.
• Research and resolve billing discrepancies and account questions.
• Maintain accounting records, spreadsheets, reports, and supporting documentation.
• Assist with account reconciliations and financial reporting.
• Prepare, process, and track purchase orders.
• Coordinate purchasing activities and communicate with vendors regarding orders and deliveries.
• Manage shipping and receiving documentation, verify deliveries, and reconcile purchase records.
• Maintain inventory records, assist with inventory counts, and identify purchasing needs.
• Answer incoming phone calls, greet visitors, and provide professional customer service.
• Enter customer orders, process service requests, and respond to inquiries by phone and email.
• Maintain accurate customer files and documentation.
• Prepare correspondence, reports, and spreadsheets while supporting day-to-day office operations.
• Collaborate with accounting, sales, service, and management teams to ensure efficient workflow and timely resolution of issues.

Skills

Accounts payable

Accounts receivable

Excel

Purchasing

Inventory

Data entry

Customer service

Communication

Organization

Multitasking

Phone etiquette

Attention to detail

Teamwork

Education

High school diploma or GED

Tools

Purchasing system

POs

Job description

Now hiring for a Administrative Clerk

Location: Monroe, LA

Pay Rate: $17.00 - $22.00 per hour

Schedule: Monday-Friday, 8:00 am-5:00 pm

Keep Calm and Organize On

If color-coded spreadsheets and inbox zero make your heart happy, this Administrative Clerk role is calling your name. You'll juggle calls, meetings, and projects with calm confidence while keeping things running smoother than morning coffee

Looking for Administrative Clerk jobs in Monroe where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

Job Duties

• Assist with accounts payable and accounts receivable activities, including invoicing, payment processing, and account maintenance.
• Process vendor invoices and ensure accurate financial data entry.
• Monitor customer balances and assist with collections and payment follow-up.
• Research and resolve billing discrepancies and account questions.
• Maintain accounting records, spreadsheets, reports, and supporting documentation.
• Assist with account reconciliations and financial reporting.
• Prepare, process, and track purchase orders.
• Coordinate purchasing activities and communicate with vendors regarding orders and deliveries.
• Manage shipping and receiving documentation, verify deliveries, and reconcile purchase records.
• Maintain inventory records, assist with inventory counts, and identify purchasing needs.
• Answer incoming phone calls, greet visitors, and provide professional customer service.
• Enter customer orders, process service requests, and respond to inquiries by phone and email.
• Maintain accurate customer files and documentation.
• Prepare correspondence, reports, and spreadsheets while supporting day-to-day office operations.
• Collaborate with accounting, sales, service, and management teams to ensure efficient workflow and timely resolution of issues.

Education Requirements

• High school diploma or GED required.
• Additional training or coursework in accounting, business administration, or a related field is a plus.

Required Qualifications

• Previous experience in an administrative, accounting support, or office support position.
• Working knowledge of accounts payable and accounts receivable processes.
• Strong Microsoft Excel skills are required.
• Experience with purchasing, purchase orders, inventory, or shipping and receiving is highly preferred.
• Excellent data entry skills with a high level of accuracy.
• Strong organizational skills and exceptional attention to detail.
• Professional telephone etiquette and customer service skills.
• Ability to manage multiple tasks and shifting priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to research discrepancies, solve problems, and follow through until issues are resolved.
• Dependable, self-motivated, and able to work both independently and as part of a team.
• Comfortable learning new computer systems and office procedures.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"I was able to start my assignment quickly because of their fast responses and flexibility." - Amanda, Staffmark Associate

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors.