Senior Administrative Assistant – Dean’s Office (Hybrid)

Commonwealth of VA Careers; Virginia; Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

retirement planning and savings

Job summary

Virginia Commonwealth University’s College of Health Professions is seeking a Sr. Administrative Assistant to join the Dean's Office staff.

The role supports executive faculty including the Associate Deans and two Assistant Deans, with hybrid work arrangement and salary commensurate with experience. The position requires strong organizational skills, calendar management, travel arrangements, and effective written communication.

Qualifications

• 2+ years of experience in an office setting.
• Excellent oral, written, and interpersonal skills.
• Demonstrated experience fostering respect, professionalism, and civility across diverse faculty, staff, and students.

Responsibilities

• Provide primary administrative support for Associate/Assistant Deans.
• Maintain calendars, schedule meetings/appointments, arrange travel, and facilitate written communication for the Deans.
• Serve as primary contact for incoming meeting requests and event participation requests for the Deans.
• Act as liaison between Deans and diverse constituencies across departments, central administration, and external stakeholders.
• Coordinate events with the Sr. Executive Assistant to the Dean (e.g., Faculty Town Halls, committees, Research Week).
• Recruit, train, and manage student workers in the Dean’s Office; create schedules and oversee timekeeping.
• Maintain minutes, communications, and records for CHP committees within the Deans’ scope.
• Perform other duties as assigned by supervisor or Deans.

Skills

Office administration

Calendar management

Written communication

Education

Certified Administrative Professional (CAP)

Job description

Virginia Commonwealth University’s College of Health Professions is seeking a Sr. Administrative Assistant to join the Dean's Office staff.

The role supports executive faculty including the Associate Deans and two Assistant Deans, with hybrid work arrangement and salary commensurate with experience. The position requires strong organizational skills, calendar management, travel arrangements, and effective written communication.