Administrative Assistant to Centralized Registration - Class III - 52 Weeks

TrulyHired; Sterling Heights (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Utica Community Schools is seeking an Administrative Assistant to Centralized Registration to provide clerical support for enrollments, maintain enrollment data, and communicate with families via phone, email, and in person. The role requires attention to detail in a high-volume environment and collaboration with school buildings and Pupil Accounting.

The position emphasizes confidentiality, professionalism, and the ability to manage multiple tasks while supporting stakeholders throughout the

Qualifications

• Excellent oral and written communication skills with attention to detail.
• Post-high school coursework in a related field is preferred.
• Maintain a professional attitude under stressful conditions.
• Ability to work cooperatively with district personnel, community, and parents while also working independently in a team environment.
• Ability to manage multiple tasks and meet deadlines; willingness to learn new programs.
• Maintain confidentiality when handling sensitive information.

Responsibilities

• Provides clerical support to stakeholders during school enrollments.
• Maintains accurate enrollment data and documentation for stakeholders.
• Maintains attention to detail in a high-volume enrollment environment.
• Communicates with stakeholders via phone, email, and in person during enrollment.
• Collaborates with buildings and Pupil Accounting to complete enrollment processes.
• Supports the enrollment process as Administrative Assistant to Centralized Registration.
• Supports internal candidates through district processes.

Skills

Communication skills

Attention to detail

Professionalism under pressure

Time management

Confidentiality

Customer service attitude

Education

Post-high-school coursework in related field

Tools

Word

Power School

AS400

Excel

Job description

Job Description

Qualifications

• Excellent oral and written communication skills along with the ability to pay attention to detail.
• Additional post high school coursework in a related field is preferred.
• Ability to maintain a professional attitude during stressful situations.
• Proven work record and desire to work cooperatively, positively and with a customer service attitude with district personnel, community, and parents. Ability to work independently in an open environment with a team attitude.
• Ability to manage multiple tasks and meet deadlines and willingness to learn new programs.
• Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information.
• Proficiency in Word, Power School and AS400 required. Advanced Excel strongly preferred.
• Pleasant and professional phone manners are essential.
• Proficiency tests will be required.
• Good attendance record is required.
• Additional duties may be assigned by administrators.

Description

• Provides various clerical services to support stakeholders with their school enrollments.
• Maintains accurate data and documentation for stakeholders during the enrollment process.
• Attention to detail in a high-volume environment.
• Continual communication with stakeholders during the enrollment process via phone, email, and in-person.
• Works closely with buildings and Pupil Accounting to complete the enrollment process with stakeholders.
• Classification III – 52 weeks – 8:00 a.m. – 4:30 p.m. – Administrative Assistant to Centralized Registration.
• The district supports promotion of internal candidates.

NONDISCRIMINATION

It is the policy of the Utica Community Schools that no person on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap shall be discriminated against, excluded from participation in, denied the benefits of or otherwise be subjected to discrimination by this educational agency. Any persons suspecting a discriminatory practice should contact the Employee Services Department at 11303 Greendale, Sterling Heights, MI 48312 or 586.797.1130.