Administrative Assistant - Class III - 44 Weeks

TrulyHired; Sterling Heights (MI); On-site; USD 29,000 - 36,000; Full time

Job summary

Utica Community Schools seeks an Administrative Assistant to Associate Principal for a Class III, 44-week position, 7.5 hours per day. This role provides clerical support to Administrators and supports district goals while handling confidential information.

Requirements include strong communication skills, proficiency in Word and Excel, and the ability to manage multiple tasks in a busy environment. Internal UAW promotions apply; external applicants welcome until filled.

Qualifications

• Excellent oral and written communication skills and attention to detail.
• Post high school coursework in related field preferred.
• Ability to maintain professional attitude under stress.
• Proficiency in Word and Excel required.
• Discretion and confidentiality when handling sensitive information.
• Proven cooperative work record with parents, students, district personnel, and vendors.
• Ability to work independently in an open environment with a team attitude.
• Willingness to learn new programs.
• Good attendance record.
• Prior secretarial/clerical experience at the building level preferred.
• Additional duties may be assigned by administrators.
• Proficiency test(s) will be required.

Responsibilities

• Provides clerical support to Administrators and related district goals.
• Administrative Assistant to Associate Principal - Class III - 44 weeks - 7.5 hours per day
• Support with scheduling, communications and record-keeping as needed.
• Coordinate with district staff and outside vendors as required.

Skills

Communication

Attention to detail

Multitasking

Professionalism

Confidentiality

Team player

Willingness to learn

Attendance

Tools

Word

Excel

Kronos

Power School

AS400

Job description

Job Description

Qualifications:

• Excellent oral and written communication skills along with attention to detail essential.
• Additional, post high school course work in related field is preferred.
• Ability to maintain professional attitude during stressful situations.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in Word and Excel required.
• Proficiency in Kronos, Power School and AS400 preferred.
• Pleasant and professional phone manners are essential.
• Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information
• Proven work record and desire to work cooperatively, positively and with a customer service attitude with parents, students, district personnel, and outside vendors.
• Ability to work independently in an open environment with a team attitude.
• Willingness to learn new programs.
• Good attendance record required.
• Prior secretarial/clerical experience at the building level preferred.
• Additional duties may be assigned by administrators.
• Proficiency test(s) will be required.

Description:

• Administrative Assistant to Associate Principal - Class III - 44 weeks - 7.5 hours per day
• Provides clerical support to Administrators and related district goals.
• Application deadline: July 30, 2026 @ 4:00 pm for internal UAW members. External applicants: open until filled.
• The district supports promotion of internal candidates.

NONDISCRIMINATION: It is the policy of the Utica Community Schools that no person on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap shall be discriminated against, excluded from participation in, denied the benefits of or otherwise be subjected to discrimination by this educational agency. Any persons suspecting a discriminatory practice should contact the Employee Services Department at 11303 Greendale, Sterling Heights, MI 48312 or 586.797.1130.