Administrative Assistant, Survey Office — Growth & Impact

CLYMER FARNER BARLEY - CFB, Inc. | CFB Surveying, LLC; Town of Florida (NY); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive salary and benefits

Professional growth opportunities

Collaborative culture

Supportive, growing organization

Job summary

CFB Surveying, LLC in Wildwood, FL is seeking an Administrative Assistant to support our survey office and project managers, ensuring smooth daily operations, scheduling, document control, invoicing, and task coordination.

You will maintain project records, set up new projects, track deliverables, and help with proposals and payments. Strong organization, confidentiality, and communication are essential; familiarity with Microsoft Office 365 and Asana is a plus.

Qualifications

• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality and use independent judgment to manage a diversified workload.
• Proficiency in Microsoft Office 365; familiarity with Asana is advantageous.

Responsibilities

• Answer and direct phone calls; take messages to assist project managers.
• Assist in tracking, preparing, and following up on project proposals.
• Open job numbers for all assigned projects and maintain accurate records.
• Set up new projects in Asana and assist in managing related tasks.
• Track project deliverables, create invoices, and follow up on outstanding payments.
• Manage the closeout of project files efficiently.
• Provide administrative support for project managers, including any additional tasks as needed.

Skills

Organizational skills

Communication

Confidentiality

Microsoft Office 365

Asana

Tools

Microsoft Office 365

Asana

Job description

CFB Surveying, LLC in Wildwood, FL is seeking an Administrative Assistant to support our survey office and project managers, ensuring smooth daily operations, scheduling, document control, invoicing, and task coordination.

You will maintain project records, set up new projects, track deliverables, and help with proposals and payments. Strong organization, confidentiality, and communication are essential; familiarity with Microsoft Office 365 and Asana is a plus.