Administrative Assistant I

CLYMER FARNER BARLEY - CFB, Inc. | CFB Surveying, LLC; The Villages (FL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Professional growth opportunities

Supportive company culture

Job summary

A growing engineering and surveying firm in The Villages is seeking an Administrative Assistant to support project managers in day-to-day operations. This role requires strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office 365. As part of a collaborative team, the successful candidate will manage project records, assist with proposals, and maintain confidentiality. The position offers opportunities for professional growth and a competitive benefits package.

Qualifications

• Previous administrative or clerical experience is required.
• Experience in engineering or environmental services is a plus.
• Strong organizational skills with exceptional attention to detail.

Responsibilities

• Answer and direct incoming phone calls and take messages.
• Assist with project proposals tracking and preparation.
• Maintain accurate project records and open job numbers.

Skills

Organizational skills

Communication skills

Attention to detail

Ability to prioritize tasks

Confidentiality

Tools

Microsoft Office 365

Asana

Job description

Clymer Farner Barley, Inc. (CFB) is a dynamic, multi-disciplinary engineering and surveying firm specializing in land surveying and civil engineering services. We foster a positive, team-oriented work environment that values growth, collaboration, and employee well-being. As we continue to expand, we are seeking dedicated and detail-oriented Administrative Assistants to support our Middleton/The Villages office and contribute to the continued success of our projects and teams.

Job Description

As an Administrative Assistant I at CFB, you will play a key role in supporting our project managers and technical teams by ensuring smooth and efficient day-to-day administrative operations. Your ability to prioritize tasks, maintain accuracy, meet deadlines, and handle sensitive information with discretion will be essential to the success of our office and projects.

Key Responsibilities

• Answer and direct incoming phone calls; take and relay messages to assist project managers.
• Assist with tracking, preparing, and following up on project proposals.
• Open job numbers for assigned projects and maintain accurate project records.
• Set up new projects in Asana and assist with managing related tasks and deadlines.
• Track project deliverables, prepare invoices, and follow up on outstanding payments.
• Manage the closeout of project files in an organized and timely manner.
• Provide general administrative support to project managers and assist with additional tasks as needed.

Qualifications

• Previous administrative or clerical experience is required.
• Experience in engineering, land development, or environmental services is a plus!
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to build positive working relationships and contribute to a collaborative team environment.
• Proficiency in Microsoft Office 365; familiarity with Asana is advantageous.
• Ability to handle sensitive information with confidentiality and exercise independent judgment while managing multiple priorities.

Why Join CFB?

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and development.
• Supportive, collaborative, and inclusive company culture.
• Opportunity to make a meaningful impact within a growing organization.