Administrative Assistant I - Surveying Division

Clymer Farner Barley; Florida; On-site; USD 38,000 - 48,000; Full time

Job summary

Clymer Farner Barley is seeking an Administrative Assistant I to support our Wildwood, FL surveying division. This role focuses on coordinating daily administrative tasks, maintaining project records, and assisting project managers to ensure on-time delivery of commitments.

The position requires strong organizational abilities, confidentiality, and excellent communication. Proficiency in Microsoft Office 365 and familiarity with Asana are preferred assets to help manage proposals, invoices, and

Qualifications

• Previous administrative or clerical experience is preferred; experience in surveying or engineering is a plus.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to establish positive relationships and contribute to a collaborative team environment.
• Proficiency in Microsoft Office 365; familiarity with Asana is advantageous.
• Ability to handle sensitive information with confidentiality and use independent judgment to manage a diversified workload.

Responsibilities

• Answer and direct phone calls; take messages to assist project managers.
• Assist in tracking, preparing, and following up on project proposals.
• Open job numbers for all assigned projects and maintain accurate records.
• Set up new projects in Asana and assist in managing related tasks.
• Track project deliverables, create invoices, and follow up on outstanding payments.
• Manage the closeout of project files efficiently.
• Provide administrative support for project managers, including any additional tasks as needed.

Skills

Administrative support

Organizational skills

Communication skills

Confidentiality

Asana proficiency

Tools

Microsoft Office 365

Asana

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant I - Surveying Division

Full Time Wildwood, FL, US

Clymer Farner Barley Surveying, LLC (CFB) is a dynamic and innovative company that specializes in a wide range of land surveying services and civil engineering. We foster a positive work environment that values growth, collaboration, and employee well-being. As we continue to grow, we are seeking a dedicated and experienced Administrative Assistant to support our Wildwood, FLSurvey office and help us shape the future of our organization.

Job Description

As an Administrative Assistant at CFB, you will play a key role in supporting our survey office and project managers, ensuring the seamless execution of daily administrative tasks. Your ability to prioritize, handle sensitive information with confidentiality, and meet deadlines will contribute to the success of our team and projects.

Key Responsibilities

• Answer and direct phone calls; take messages to assist project managers.
• Assist in tracking, preparing, and following up on project proposals.
• Open job numbers for all assigned projects and maintain accurate records.
• Set up new projects in Asana and assist in managing related tasks.
• Track project deliverables, create invoices, and follow up on outstanding payments.
• Manage the closeout of project files efficiently.
• Provide administrative support for project managers, including any additional tasks as needed.

Qualifications

• Previous administrative or clerical experience is preferred; experience in surveying or engineering is a plus!
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to establish positive relationships and contribute to a collaborative team environment.
• Proficiency in Microsoft Office 365; familiarity with Asana is advantageous.
• Ability to handle sensitive information with confidentiality and use independent judgment to manage a diversified workload.

Why Join CFB?

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and development.
• Collaborative and inclusive company culture.
• Chance to make a meaningful impact in a growing organization.