Administrative Assistant, Surveying Office — Growth & Impact

Clymer Farner Barley; Florida; On-site; USD 38,000 - 48,000; Full time

Job summary

Clymer Farner Barley is seeking an Administrative Assistant I to support our Wildwood, FL surveying division. This role focuses on coordinating daily administrative tasks, maintaining project records, and assisting project managers to ensure on-time delivery of commitments.

The position requires strong organizational abilities, confidentiality, and excellent communication. Proficiency in Microsoft Office 365 and familiarity with Asana are preferred assets to help manage proposals, invoices, and

Qualifications

• Previous administrative or clerical experience is preferred; experience in surveying or engineering is a plus.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to establish positive relationships and contribute to a collaborative team environment.
• Proficiency in Microsoft Office 365; familiarity with Asana is advantageous.
• Ability to handle sensitive information with confidentiality and use independent judgment to manage a diversified workload.

Responsibilities

• Answer and direct phone calls; take messages to assist project managers.
• Assist in tracking, preparing, and following up on project proposals.
• Open job numbers for all assigned projects and maintain accurate records.
• Set up new projects in Asana and assist in managing related tasks.
• Track project deliverables, create invoices, and follow up on outstanding payments.
• Manage the closeout of project files efficiently.
• Provide administrative support for project managers, including any additional tasks as needed.

Skills

Administrative support

Organizational skills

Communication skills

Confidentiality

Asana proficiency

Tools

Microsoft Office 365

Asana

Job description

Clymer Farner Barley is seeking an Administrative Assistant I to support our Wildwood, FL surveying division. This role focuses on coordinating daily administrative tasks, maintaining project records, and assisting project managers to ensure on-time delivery of commitments.

The position requires strong organizational abilities, confidentiality, and excellent communication. Proficiency in Microsoft Office 365 and familiarity with Asana are preferred assets to help manage proposals, invoices, and