Project Administration Lead - Survey & Billing Coordinator

Atlas Surveying, Inc.; Charlotte (NC); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Paid Time Off

Quarterly Performance Bonuses

Opportunities for advancement

Life Insurance

Dental Insurance

401K

Job summary

Atlas Surveying, Inc. in Charlotte, NC is seeking an Administrative Department Coordinator to manage project administration from start to finish and work in tandem with Field Supervisors and Survey Managers to ensure project’s administrative and billing portions are completed efficiently.

This full-time in-office role requires five years of progressive administrative experience, excellent communication, and strong organizational skills.

Qualifications

• Strong written and verbal communication required.
• Excellent organizational and time management skills.
• Great customer service and interpersonal skills.
• Keen attention to detail and problem-solving ability.
• Ability to represent Atlas professionally with clients and prospects.
• Experience with accounting principles and project billing is a plus.

Responsibilities

• Coordinate with Field Supervisors and Survey Managers to ensure project administration and billing are completed on time.
• Prepare and issue client invoices; monitor billable time and project status.
• Input records and maintain fleet and department records; develop monthly project performance reports.
• Lead and attend weekly department meetings; provide backup support to other locations as needed.

Skills

Communication skills

Organizational skills

Customer service

Attention to detail

Problem solving

Client liaison

Field coordination

Tools

Microsoft Office

Deltek / PM software

Job description

Atlas Surveying, Inc. in Charlotte, NC is seeking an Administrative Department Coordinator to manage project administration from start to finish and work in tandem with Field Supervisors and Survey Managers to ensure project’s administrative and billing portions are completed efficiently.

This full-time in-office role requires five years of progressive administrative experience, excellent communication, and strong organizational skills.