Administrative Assistant Sr - N3

Lockheed Martin; King of Prussia (PA); On-site; USD 57,000 - 105,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Flexible work arrangements

401(k) match

Paid time off

Holidays

Parental Leave

EAP

Flexible Spending Accounts

Education Assistance

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Lockheed Martin Corporation seeks an experienced administrative assistant to support two Directors within the EMC2 organization. The role includes managing calendars, coordinating domestic and occasional international travel, and handling expense reporting with discretion.

The position requires interfacing with cross-functional executives and staff, preparing briefing materials and presentations, coordinating meetings and events, and tracking deadlines.

Qualifications

• Excellent interpersonal and written communication across all levels.
• Professional presentation and executive support experience.
• Proficient in Microsoft Office and calendar management.
• Ability to arrange domestic and international travel and manage expenses with Concur.
• Discretion and confidentiality in handling sensitive information.
• Ability to multi-task and work independently with minimal supervision.

Responsibilities

• Manage director calendars and scheduling.
• Coordinate domestic and international travel and itineraries.
• Prepare briefing materials and PowerPoint presentations.
• Coordinate meetings and events; handle logistics.
• Track tasks, updates, and deadlines; report progress.
• Provide confidential administrative support across teams.

Skills

Interpersonal skills

Executive presence

Microsoft Office

Calendar management

Travel coordination

Expense reporting (Concur)

Communication skills

Discretion and confidentiality

Tools

Concur

SharePoint

Teams

PowerPoint

Word

Excel

Job description

Standard Job Description

The EMC2 organization delivers advanced, multi-domain battle management capabilities that enable joint and coalition operations worldwide.We are seeking an experienced administrative assistance to support two Directors within this market segment.

Standard Job Description

The EMC2 organization delivers advanced, multi-domain battle management capabilities that enable joint and coalition operations worldwide.We are seeking an experienced administrative assistance to support two Directors within this market segment.

This individual will serve as the Director’s ambassador, interfacing with cross‑functional executives, senior management, and staff at all levels while expertly managing a volume calendar, domestic and occasional international travel arrangements, and expense reporting. This proactive professional will exercise discretion in handling email and in‑person requests, prepare briefing materials and PowerPoint presentations, coordinate and support a variety of meetings—including events—and ensure all administrative details, task updates, and deadlines are tracked and communicated. Strong communication skills and a detail‑oriented, proactive mindset are essential for success in this role.

This position requires the individual to travel between our Moorestown, NJ and King of Prussia, PA locations. The individual must be able to commute to both as needed.

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Basic Qualifications

• Possess excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal and external management and administrative staff
• Demonstrated executive presence through professional presentation and support a very professional environment
• Comfortable with Microsoft Office Suite and able to effectively manage executive calendars, Teams sites and meetings, and perform intermediate level tasks utilizing Powerpoint, Word, and Excel
• Manages executive calendars, arranges meetings, supports certain key meetings in-person, and interfaces with all levels of team members
• Possesses a level of domestic and international travel arranging experience as well as follow on expense reporting utilizing Concur to include reconciling corporate travel card
• Flexible to support intermittent extended work hours, when needed, work independently and execute projects with minimal supervision
• Self-motivated to handle and/or delegate initiatives in leader's absence
• Must be able to multi-task and complete assignments accurately and on time
• Possess the ability to work well independently and in teams and creates an approachable atmosphere
• Performs additional special assignments as required in support of program, executive staff and administrative organization
• Performs Resource Management for Portfolio resource accounts and distribution lists, including working knowledge of Teams, SharePoint, Concur and Internet research skills
• Demonstrate/use judgment, and the utmost discretion and confidentiality

Desired Skills

• Advanced skillset in Microsoft Office Suite such as (Outlook, PowerPoint, Word, Excel, Teams)
• Extensive executive level experience and the ability to demonstrate leadership qualities

Pay Information

Full-Time Salary Range: $56600.00 - $105000.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered:

Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.
• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.