Administrative Assistant Sr Spec - N5

Lockheed Martin Corporation; Grand Prairie (TX); On-site; USD 72,000 - 134,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Flexible schedules

401(k) match

Paid time off

Employee assistance program

Job summary

Lockheed Martin is seeking an Executive Administrative Assistant for the Vice President & General Manager of Tactical Missiles. The role requires on-site work in Grand Prairie, TX, supporting senior executives and coordinating a broad range of administrative tasks with a focus on confidentiality and professionalism.

The position involves managing calendars, travel logistics, invoice processing, and event planning while collaborating with multiple teams.

Qualifications

• Experience supporting executive level employees.
• Excellent time management and prioritization.
• Ability to handle sensitive information with discretion.

Responsibilities

• Provide executive-level administrative support, including managing calendars, scheduling meetings, and travel logistics.
• Manage communications, including emails, phone calls, and other correspondence.
• Coordinate meeting logistics with other assistants and IT staff.
• Handle submission of invoices and plan offsite events.
• Coordinate event planning, including catering and A/V arrangements.
• Process visitor requests for onsite meetings.
• Prepare travel itineraries and related security forms for travel.
• Create and edit documents and presentations as needed.
• Prepare expense reports and reconcile travel cards promptly.
• Provide dotted-line leadership to an administrative team.
• Conduct team-building activities to foster collaboration.

Skills

Executive support

Calendar management

Travel planning

Communication

Interpersonal skills

Multitasking

Confidentiality

Team leadership

Tools

Word

Excel

PowerPoint

Outlook

Concur

Job description

Standard Job Description

The position serves as the Executive Administrative Assistant for the Vice President & General Manager for Tactical Missiles. The position will provide day-to-day administrative support for this executive and support the leadership team. The position requires an individual that is a team player, has excellent interpersonal skills, communication skills, professionalism, prioritization skills, and proven ability to manage multiple tasks. The position requires extensive administrative assistant experience supporting executive level employees as the selected candidate will interface with company executives and external contacts. Position requires working on site in Grand Prairie, TX. Responsibilities will include:

• Provide executive-level administrative support, including managing calendars, scheduling meetings, coordinating travel arrangements, and evaluating travel logistics to accommodate commitments while on travel.


• Manage communications, including emails, phone calls, and other correspondence.


• Ability to work collaboratively with all levels, other executive assistants, and technical assistants to coordinate meeting logistics.


• Handle submission of invoices, manage all required event approvals, and planning for offsites and events.


• Coordinate event planning, including logistics, catering, and audio-visual equipment.


• Process visitor requests for meetings held onsite.


• Process all aspects of the travel itinerary, security forms, clearances for domestic and international travel.


• Create and edit documents, presentations, and other materials as needed.


• Prepare expense reports with accuracy, and ensure timely reconciliation of the business travel card.


• Provide dotted-line leadership to a team of administrative assistants, providing guidance, support, and development opportunities as needed.


• Conduct skip-level meetings and team-building events to promote a positive and inclusive work environment.

Basic Qualifications

• Due to facility requirements, all candidates must be US citizens


• Prior experience as an Executive Administrative Assistant supporting senior executives.


• Proficient with Word, Excel, PowerPoint, Outlook, Travel Planning (Concur), and other standard company programs.


• Ability to organize and prioritize work assignments; should be a self-starter able to work independently.


• Ability to demonstrate good judgement, maintain confidentiality and handle sensitive information with discretion.


• Excellent time management, demonstrated ability to multi-task, prioritize tasks, and adjust to changing priorities.


• Exceptional organizational skills and ability to follow through on actions per the requested due dates and deadlines.


• Attention to detail and ability to produce high-quality work products.


• Excellent written and verbal communication skills with the ability to build strong relationships with employees at all levels.


• Must be able to travel when needed to support leadership meetings, offsites, team engagements, etc.


• Candidate must also be flexible with their work schedule and available on weekends when needed.

Desired Skills

• Demonstrated experience and history of strong performance in prior administrative roles supporting executive teams.


• Demonstrated ability to handle a high-paced environment.


• Knowledge of Lockheed Martin’s processes, procedures, internal systems that are used to provide administrative support to executives such as travel and expense reporting systems.


• Experience with booking and expensing domestic and international travel.


• Experience arranging complex, multi-site meetings with multiple senior executives.


• Experience coordinating Facilities and Information Technology support.

Pay Information

Full-Time Salary Range: $72400.00 - $134400.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered

Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.


• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.