Administrative Assistant Spec - N4

Lockheed Martin; Fort Worth (TX); On-site; USD 60,000 - 112,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Flexible schedules

401(k) match

Paid time off

Holidays

Parental Leave

EAP

FSA

Education assistance

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Lockheed Martin in Fort Worth, TX is seeking a detail-oriented Administrative Assistant to support an executive office. You will handle a range of secretarial duties, manage calendars, arrange travel, prepare reports, and maintain files.

Proficiency in Microsoft Office and experience with travel/expense reporting are essential. This role requires strong communication, discretion with sensitive information, and the ability to coordinate with multiple stakeholders.

Qualifications

• Experience as an Administrative Assistant with 2+ year’s experience in support of an executive level office.
• Proficient with Microsoft Office - Word, PowerPoint, Outlook, Excel; able to create, edit, and manipulate documents.
• Experience arranging international/domestic travel and expense reporting.
• Experience managing multiple Outlook calendars and email for leaders.

Responsibilities

• Provide secretarial and administrative support to the supervisor or senior staff.
• Arrange meetings, conferences, and manage mail and files.
• Transcribe dictation and prepare reports and memorandums.
• Assist with guidance to junior staff as needed.

Skills

Microsoft Word

PowerPoint

Outlook

Excel

Travel planning

Expense reporting

Calendar management

Tools

Concur Travel/Expense Reporting

Job description

Standard Job Description

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Standard Job Description

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Basic Qualifications

• Experience as an Administrative Assistant with 2+ year’s experience in support of an executive level office.


• Proficient with Microsoft Office - Microsoft Word, Power Point, Outlook, Excel. Must be able to create, edit, and manipulate all major applications.


• Experience arranging international/domestic travel and expense reporting.


• Experience managing multiple outlook calendars and email for leaders.

Desired Skills

• Executive admin support of a Director or VP a plus.


• Must possess excellent interpersonal skills, and the ability to work well with all levels of staff, as well as external contacts including high levels of Company/Government personnel.


• Proficient with Travel/Expense reporting tools and reconciling expense reports; familiarization with Concur Travel/Expense Reporting system.


• Experience arranging international/domestic travel.


• Experience working with sensitive information, a high level of confidentiality is required.


• Detail oriented with ability to multi-task in a fast-paced, changing environment.


• Advanced experience in Microsoft Office applications such as PowerPoint, Word, Excel, and Access.


• High level of organizational and prioritization skills.

Pay Information

Full-Time Salary Range: $60300.00 - $112100.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered:

Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.


• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.