Administrative Assistant - N2

Lockheed Martin; City of Johnstown (NY); On-site; USD 38,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) match

Paid time off

Flexible work arrangements

Holidays

Parental Leave

EAP

Flexible Spending Accounts

Education Assistance

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Lockheed Martin is seeking an experienced administrative professional to perform secretarial and office duties for a supervisor or senior staff member in New York. The role includes managing files, organizing meetings, handling mail, and supporting staff with documentation and correspondence.

The ideal candidate will have strong MS Office skills (Outlook, Excel, PowerPoint, Word), experience with calendars, and a proven ability to host visitors and support a busy team.

Qualifications

• Good computer skills including proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).
• Experience in managing emails, calendars and schedules.
• Experience greeting and hosting visitors.

Responsibilities

• Perform secretarial and administrative duties for supervisor or senior staff.
• Set up and maintain files; interview callers and refer properly; arrange meetings and conferences.
• Receive, refer or answer mail and prepare reports and memorandums.
• May transcribe dictated material and support other clerical staff.

Skills

Strong communication

Time management

Team collaboration

Guest reception

Tools

Outlook

Excel

PowerPoint

Word

Microsoft Teams

Job description

Standard Job Description

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Standard Job Description

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Basic Qualifications

• Good computer skills including proficiency in Microsoft Office including: Outlook, Excel, Power-point and Word
• Experience in managing emails, calendars and schedules
• Experience greeting and hosting visitors

Desired Skills

• Strong verbal and written communication skills
• Knowledge of Excel including creation of charts and metrics
• Experience with Lockheed Martin administrative systems
• Ability to collaborate and work effectively in a diverse team environment.
• Effective time management skills, ability to organize and prioritize work assignments, attention to detail
• Experience collaborating with team members using tools such as: Microsoft Teams

Pay Information

Full-Time Salary Range: $37700.00 - $69900.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered:

Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.
• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.