Administrative Assistant Sr - N3

Lockheed Martin; Liverpool Township (OH); On-site; USD 50,000 - 93,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Flexible work arrangements

401(k) match

Paid time off

Holidays

Parental Leave

EAP

FSAs

Education assistance

Life Insurance

Short-term Disability

Long-term Disability

Job summary

Lockheed Martin is seeking an experienced Secretary/Administrative Support professional to support the Syracuse facility's executive team and HR/Labor/Ethics group. The role requires handling calendars, travel planning, meeting coordination, and complex administrative tasks with minimal supervision.

You will assist with HR-related activities, coordinate confidential information, arrange meetings, and support a fast-moving leadership team in a secure, on-site environment.

Qualifications

• Minimum 5 years of progressive administrative support experience including supporting senior leadership.
• Proficient with Microsoft Office Suite.
• Outlook including calendar management, Microsoft Word, PowerPoint, Excel, and Teams Workspace.
• Experience with arranging travel and completing expense reports.
• Knowledge of standard office equipment and technology for both operation and basic trouble shooting (i.e phone, iPhone, computer, laptop,photocopy, pdf, etc).

Responsibilities

• Proactively manage director’s calendars.
• Make travel arrangements, anticipate needs, troubleshoot, and manage complex travel itineraries and complete expense reports.
• Perform complex and diversified administrative functions that require independent decision making and problem solving with minimal direction.
• Support and interface with customer(s) including customer visits and meetings, setup of meetings (including refreshments as necessary), and coordination of visit requests with Lockheed Martin Security.
• Manage conference room (including reservations, Video Teleconferencing (VTC), Teams and other IT as necessary).
• Order and maintain office supply inventory, organize shipments, mail, etc. in support of the Executive team and Syracuse HR/Labor Team.
• Determine priorities of non-routine situations and will participate and lead miscellaneous projects or initiatives as needed, including providing support to the department staff.
• Coordinate logistical details for classified meetings, ensuring all security requirements are met.
• Support general HR needs and partner with HR Site Lead
• Maintain the Legal Boards around the site
• Check the HR mailbox and distribute as necessary (e.g. Wage Garnishments, Worker’s Comp Claims, etc.)
• Possibly assist with occasional travel arrangements and HR expense reports
• Monitor Hotelling offices and Conference room reservations
• Assist with Intern Program, Recruiting, Employee Morale, and New Employee Events, and other HR/Labor/Ethics events needs
• Arrange HR/Labor Team meeting cadence and other random meetings

Skills

Support senior leadership

Excellent communication

Organizational skills

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Teams

Job description

Standard Job Description

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Standard Job Description

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

General Tasking For Emerging Sensors Team

• Proactively manage director’s calendars.
• Make travel arrangements, anticipate needs, troubleshoot, and manage complex travel itineraries and complete expense reports (manage compliance and charging requirements)
• Perform complex and diversified administrative functions that require independent decision making and problem solving with minimal direction.
• Support and interface with customer(s) including customer visits and meetings, setup of meetings (including refreshments as necessary), and coordination of visit requests with Lockheed Martin Security.
• Manage conference room (including reservations, Video Teleconferencing (VTC), Teams and other IT as necessary).
• Order and maintain office supply inventory, organize shipments, mail, etc. in support of the Executive team and Syracuse HR/Labor Team.
• Determine priorities of non-routine situations and will participate and lead miscellaneous projects or initiatives as needed, including providing support to the department staff.
• Coordinate logistical details for classified meetings, ensuring all security requirements are met.

This position will also provide support to the local Syracuse HR/Labor and Ethics Team. Tasks include, but not limited to:

• Support general HR needs and partner with HR Site Lead
• Maintain the Legal Boards around the site
• Check the HR mailbox and distribute as necessary (e.g. Wage Garnishments, Worker’s Comp Claims, etc.)
• Possibly assist with occasional travel arrangements and HR expense reports
• Monitor Hotelling offices and Conference room reservations
• Assist with Intern Program, Recruiting, Employee Morale, and New Employee Events, and other HR/Labor/Ethics events needs
• Arrange HR/Labor Team meeting cadence and other random meetings

Note: The role is at the Syracuse facility. On-site support at the facility is required 3+ days per week.

May occasionally need to assist outside normal office hours.

Basic Qualifications

• Minimum 5 years of progressive administrative support experience including supporting senior leadership
• Proficient with Microsoft Office Suite

– Outlook including calendar management, Microsoft Word, PowerPoint, Excel, and Teams Workspace

• Experience with arranging travel and completing expense reports.
• Knowledge of standard office equipment and technology for both operation and basic trouble shooting (i.e phone, iPhone, computer, laptop,photocopy, pdf, etc).

Desired Skills

• Ability to work with minimal direction and company/team first attitude at all times.
• Excellent interpersonal skills/ability to interact with all levels of management, peers, government, and other industry personnel in a proficient, courteous, discrete and professional manner
• Well organized and detail-oriented with flexibility and ability to effectively balance the handling of multiple assignments and tasks in a dynamic and fast-moving team environment
• Ability to handle confidential and sensitive information and act in a professional manner
• Willingness to assume increasing levels of responsibilities and have a strong desire for professional continued self-improvement, a professional demeanor and well-spoken
• Ability to anticipate requirements of business leaders

Pay Information

Full-Time Salary Range: $50300.00 - $93300.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered:

Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.
• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.