Administrative Assistant I: Scheduling & Office Support

UES; Lehigh Acres (FL); On-site; USD 28,000 - 38,000; Full time

Job summary

UES is seeking an Administrative Assistant I to support daily operations, coordinate schedules, and manage communications within the department. The role involves providing clerical support to leadership and team members, handling calendar management, correspondence, documentation, and office coordination.

The ideal candidate is highly organized, detail‑oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks in a fast‑paced environment.

Qualifications

• High school diploma or equivalent required; associate degree or coursework preferred.
• 0–2 years of administrative or office support experience (internship/volunteer ok).
• Working knowledge of Microsoft Office Suite and office management tools.
• Must be organized, detail‑oriented, and able to handle confidential information.
• Strong verbal and written communication skills; able to work independently and in a team.

Responsibilities

• Manage and coordinate schedules, including meetings, appointments, and travel.
• Handle incoming/outgoing correspondence (emails, letters, packages).
• Prepare meeting agendas, take minutes, distribute materials.
• Maintain office supplies inventory and order as needed.
• Assist with data entry, report prep, and spreadsheets/databases.
• Prepare, format, and proofread documents and presentations.
• Provide admin support for various projects.
• Greet visitors and answer/direct calls; provide general information.
• Communicate with internal/external partners and vendors as needed.
• Perform other duties as assigned.
• Willing to travel up to 10% for offsite meetings/trainings/events.

Skills

Strong organizational skills

Time management

Effective verbal and written comms

Discretion with confidential info

Education

High school diploma or equivalent

Associate’s degree or coursework preferred

Tools

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Job description

UES is seeking an Administrative Assistant I to support daily operations, coordinate schedules, and manage communications within the department. The role involves providing clerical support to leadership and team members, handling calendar management, correspondence, documentation, and office coordination.

The ideal candidate is highly organized, detail‑oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks in a fast‑paced environment.