Administrative Assistant: Scheduling & Office Coordination

Technibus, Inc.; Centennial (CO); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

401K plan with match

PTO

Medical coverage

Dental & Vision

Life Insurance

Job summary

IES seeks an Administrative Assistant in Centennial, CO to provide essential clerical support, coordinate calendars, and handle communications across departments. You will assist with document management, travel arrangements, and customer service while maintaining confidentiality and professionalism.

The role requires 2–4 years of experience, strong MS Office skills, and the ability to multitask in a fast-paced environment.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 2–4 years of administrative or clerical experience.
• Proficiency in MS Office; accurate data entry and filing.
• Strong organizational and time-management abilities.
• Excellent verbal and written communication; customer service oriented.

Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.
• Answer calls, emails, and other correspondence professionally.
• Prepare, organize, and maintain documents, reports, and filing systems.
• Assist with data entry, recordkeeping, and maintaining accurate office information.
• Coordinate office supplies, equipment, and general administrative needs.
• Support meeting preparation, including agendas, materials, and meeting notes.
• Assist with travel arrangements, expense reports, and departmental coordination as needed.
• Greet visitors, clients, and vendors while providing excellent customer service.
• Maintain confidentiality of company records, employee information, and business operations.
• Collaborate with team members to support daily office functions and special projects.
• Perform additional duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Customer service

Confidentiality

Team collaboration

Detail-oriented

Education

High school diploma or GED

Associate degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

IES seeks an Administrative Assistant in Centennial, CO to provide essential clerical support, coordinate calendars, and handle communications across departments. You will assist with document management, travel arrangements, and customer service while maintaining confidentiality and professionalism.

The role requires 2–4 years of experience, strong MS Office skills, and the ability to multitask in a fast-paced environment.