Office Assistant III — Admin & Records Specialist

Hawaii State Department of Education; Honolulu (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii State Department of Education seeks an Office Assistant II/III at Maemae Elementary in Honolulu. The role supports clerical workflows, document handling, and records management, with duties spanning reports, correspondence, and filing systems.

The position offers 12-month employment and salary between $3,141.00 and $3,266.00 per month, with classification as Office Assistant II/III. Applicants must meet minimum experience and clerical requirements as outlined in the posting.

Qualifications

• Basic Experience: English grammar, spelling, arithmetic; read instructions; write simply and clearly; compare words and numbers.
• Clerical Experience: variety of clerical tasks; office procedures; operate office equipment and technologies.
• Supervisory Aptitude: required for positions with supervisory responsibility; lead a group or team; complete supervision training with application.
• Keyboarding/Computer Skill Requirement: some positions require keyboarding proficiency (40 net wpm)

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization's purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Job description

Hawaii State Department of Education seeks an Office Assistant II/III at Maemae Elementary in Honolulu. The role supports clerical workflows, document handling, and records management, with duties spanning reports, correspondence, and filing systems.

The position offers 12-month employment and salary between $3,141.00 and $3,266.00 per month, with classification as Office Assistant II/III. Applicants must meet minimum experience and clerical requirements as outlined in the posting.