Administrative Assistant / Receptionist

Intuit, Inc.; Hopkinsville (KY); On-site; USD 19,000 - 30,000; Part time

Job summary

McAfee Electric, Inc. is seeking a dependable and highly organized Part-Time Administrative Assistant / Receptionist to join our busy office.

The role includes answering calls, greeting visitors, and supporting accounting tasks in QuickBooks, with potential to grow into a full-time position. The ideal candidate will have prior administrative experience, strong attention to detail, and proficiency with Microsoft Office and general office technology.

Qualifications

• Previous administrative, receptionist, or office experience.
• Experience with QuickBooks is preferred.
• Strong data-entry and computer skills.
• Excellent organizational and time-management abilities.
• Professional telephone and communication skills.
• Ability to prioritize responsibilities and meet deadlines.
• Ability to handle confidential employee and company information.
• Dependable, punctual, and able to work independently.

Responsibilities

• Answer, screen, and direct incoming telephone calls
• Greet visitors and provide professional customer service
• Enter and maintain accurate information in QuickBooks
• Assist with payroll-related data entry and recordkeeping
• Generate and review accounts payable reports
• Assist with processing and tracking vendor bills
• Maintain and update employee, customer, and vendor records
• Track documents, licenses, insurance certificates, and expiration dates
• Organize electronic and paper files
• Perform general data entry and administrative duties
• Assist the office manager and company owner with additional tasks as assigned

Skills

Administrative experience

Receptionist experience

Data entry

Computer skills

Organizational skills

Time management

Communication skills

Confidential information handling

Punctuality

Tools

QuickBooks

Microsoft Office

Job description

Position Overview

We are seeking a dependable and highly organized Part-Time Administrative Assistant / Receptionist to join our busy office. This position has the potential to grow into a full-time role as the needs of the company increase.

The ideal candidate will have previous administrative experience, strong attention to detail, and working knowledge of QuickBooks. This person will provide general office support, assist with accounting and payroll-related duties, and serve as a professional first point of contact for customers, vendors, and employees.

Responsibilities

• Answer, screen, and direct incoming telephone calls

• Greet visitors and provide professional customer service

• Enter and maintain accurate information in QuickBooks

• Assist with payroll-related data entry and recordkeeping

• Generate and review accounts payable reports

• Assist with processing and tracking vendor bills

• Maintain and update employee, customer, and vendor records

• Track documents, licenses, insurance certificates, and expiration dates

• Organize electronic and paper files

• Perform general data entry and administrative duties

• Assist the office manager and company owner with additional tasks as assigned

Qualifications

• Previous administrative, receptionist, or office experience

• QuickBooks experience is preferred

• Strong data-entry and computer skills

• Excellent organizational and time-management skills

• Exceptional attention to detail and accuracy

• Professional telephone and communication skills

• Ability to prioritize responsibilities and meet deadlines

• Ability to handle confidential employee and company information

• Dependable, punctual, and able to work independently

• Proficiency with Microsoft Office, email, and general office technology

Opportunity for Growth

This position will begin as a part-time role, with the potential to transition into a full-time position based on job performance and the needs of the company.

McAfee Electric, Inc is an equal opportunity employer.