Part-Time Administrative Assistant | QuickBooks Payroll

Intuit, Inc.; Hopkinsville (KY); On-site; USD 19,000 - 30,000; Part time

Job summary

McAfee Electric, Inc. is seeking a dependable and highly organized Part-Time Administrative Assistant / Receptionist to join our busy office.

The role includes answering calls, greeting visitors, and supporting accounting tasks in QuickBooks, with potential to grow into a full-time position. The ideal candidate will have prior administrative experience, strong attention to detail, and proficiency with Microsoft Office and general office technology.

Qualifications

• Previous administrative, receptionist, or office experience.
• Experience with QuickBooks is preferred.
• Strong data-entry and computer skills.
• Excellent organizational and time-management abilities.
• Professional telephone and communication skills.
• Ability to prioritize responsibilities and meet deadlines.
• Ability to handle confidential employee and company information.
• Dependable, punctual, and able to work independently.

Responsibilities

• Answer, screen, and direct incoming telephone calls
• Greet visitors and provide professional customer service
• Enter and maintain accurate information in QuickBooks
• Assist with payroll-related data entry and recordkeeping
• Generate and review accounts payable reports
• Assist with processing and tracking vendor bills
• Maintain and update employee, customer, and vendor records
• Track documents, licenses, insurance certificates, and expiration dates
• Organize electronic and paper files
• Perform general data entry and administrative duties
• Assist the office manager and company owner with additional tasks as assigned

Skills

Administrative experience

Receptionist experience

Data entry

Computer skills

Organizational skills

Time management

Communication skills

Confidential information handling

Punctuality

Tools

QuickBooks

Microsoft Office

Job description

McAfee Electric, Inc. is seeking a dependable and highly organized Part-Time Administrative Assistant / Receptionist to join our busy office.

The role includes answering calls, greeting visitors, and supporting accounting tasks in QuickBooks, with potential to grow into a full-time position. The ideal candidate will have prior administrative experience, strong attention to detail, and proficiency with Microsoft Office and general office technology.