Administrative Assistant - Quick books knowledge

Express Employment Professionals - Cincinnati East; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is seeking an Administrative Assistant with QuickBooks experience to join our office team. You will manage calendars, invoices, and inventory, while ensuring accuracy and regulatory compliance.

The ideal candidate is highly organized, detail-oriented, and a clear communicator, able to adapt to changing priorities and work independently when needed.

Qualifications

• Two or more years of experience in an office setting.
• Excellent understanding of Microsoft Excel and QuickBooks.
• Ability to type 30+ words per minute.
• Self-motivated with efficient problem-solving skills.
• Strong communication skills, both written and verbal.
• Highly organized and detail-oriented.
• Adaptable to changing priorities and tasks.

Responsibilities

• Answer phone calls and take orders.
• Process invoices and maintain payment process tracking.
• Manage team calendars and assist with inventory management.
• Perform miscellaneous administrative duties as needed.
• Create and manage invoices.
• Collect payment information from clients.
• Perform accounts payable tasks.

Skills

Communication

Organization

Attention to detail

Typing speed

Problem solving

Time management

Office experience

Tools

QuickBooks

Microsoft Excel

Job description

Job Title: Administrative Assistant (QuickBooks Experience)

Job Description:
We are seeking an experienced Administrative Assistant to join our team. In this role, you will be responsible for leading office activities and operations, ensuring efficiency and compliance with company policies. You will perform various administrative tasks, including managing calendars, processing invoices, and assisting with inventory management. The ideal candidate is highly organized, detail-oriented, and has excellent communication skills.

Responsibilities:

• Answer phone calls and take orders
• Process invoices and maintain payment process tracking
• Manage team calendars and assist with inventory management
• Perform miscellaneous administrative duties as needed
• Create and manage invoices
• Collect payment information from clients
• Perform accounts payable tasks

Requirements:
Commute – Must reside within a reasonable distance, ensuring a commute time of 60 minutes or less.
References – Candidates must provide two verifiable supervisor references from previous positions.
Work History – A stable employment record with consistent work experience in related roles is required.

• Two or more years of experience in an office setting
• Excellent understanding of Microsoft Excel and QuickBooks
• Ability to type 30+ words per minute
• Self-motivated with efficient problem-solving skills
• Strong communication skills, both written and verbal
• Highly organized and detail-oriented
• Adaptable to changing priorities and tasks