Administrative Assistant and QuickBooks Bookkeeper

HUDSON CITY CONSULTING LIMITED LIAB; Kearny (NJ); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Paid Holiday

Competitive salary

Paid time off

Job summary

Hudson City Consulting Limited Liab in New Jersey seeks an Administrative Assistant/Bookkeeper to join our team. This role blends administrative support with day-to-day bookkeeping, requiring you to answer calls, greet visitors, prepare correspondence, and manage filing while using QuickBooks.

The ideal candidate is highly organized with excellent written and verbal communication, proficient in Microsoft Word, Outlook and Excel, and comfortable in a fast-paced environment.

Qualifications

• High school diploma or GED required; an Associate's degree or administrative training preferred.
• Previous experience as an Administrative Assistant or in a similar role.
• Familiarity with standard office equipment (printers, fax) and basic bookkeeping.
• Proficient in Word, Outlook, Excel and QuickBooks; strong organizational and communication skills.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Greet visitors
• Write emails and memos and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system; order office supplies
• Develop, update, and maintain relevant office procedures
• Input invoices and perform basic bookkeeping in QuickBooks

Skills

Administrative experience

Excellent communication

Time management

Organization

Bilingual

Education

High school diploma / GED

Associate's degree or admin training

Tools

Microsoft Word

Outlook

Excel

QuickBooks

Job description

Benefits:

Paid Holiday

Competitive salary

Paid time off

Job Summary

We are seeking a motivated and outgoing Administrative Assistant/Bookkeeper to join our team. This role combines administrative support with day-to-day bookkeeping responsibilities. The ideal candidate will have experience in office administration, be proficient in bookkeeping practices, and be comfortable working in a fast-paced environment. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Answer incoming phone calls and route them to the appropriate person

Greet visitors

Write emails and memos and distribute them appropriately

Contribute to company reports

Maintain an organized filing system. Order office supplies

Develop, update, and maintain relevant office procedures

Input invoices and do basic bookkeeping on QuickBooks

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooks

Highly organized with excellent time management skills and the ability to prioritize projects

Bi-lingual would be a plus