Administrative Assistant & Payroll Support

Deutsche Post; Tracy (CA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Attendance bonus

Affordable medical, dental, and vision

PTO program

401(k) with generous company match

Tuition reimbursement program

Excellent training and career advance­

Job summary

DHL is hiring an Administrative Assistant II to provide essential clerical support, manage personnel records, and assist with payroll tasks in a fast-paced, team-oriented environment. The role emphasizes discretion, organization, and effective communication with management and associates.

The position requires at least two years of related experience and a high school diploma or equivalent, with opportunities for growth and a comprehensive benefits package for full-time staff.

Qualifications

• Two years related experience
• High School Diploma or Equivalent, preferred

Responsibilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Skills

Microsoft Office

Excel

Outlook

Word

Education

High School Diploma or Equivalent

Job description

DHL is hiring an Administrative Assistant II to provide essential clerical support, manage personnel records, and assist with payroll tasks in a fast-paced, team-oriented environment. The role emphasizes discretion, organization, and effective communication with management and associates.

The position requires at least two years of related experience and a high school diploma or equivalent, with opportunities for growth and a comprehensive benefits package for full-time staff.