Administrative Assistant II

DHL Supply Chain; Tracy (CA); On-site; Confidential; Full time

Benefits offered by this job

Affordable medical, dental, and vision

PTO program for all associates

401(k) with generous company match

Tuition reimbursement program

Excellent training and career growth

Job summary

DHL Supply Chain in California is seeking an Administrative Assistant II to provide critical clerical and program support to management. You will manage records, coordinate payroll tasks, and serve as a central communication point for associates.

Ideal candidates have at least two years of related experience, a high school diploma or equivalent, and proficiency in MS Office (Excel, Outlook, Word). The role offers full-time hours and opportunities for growth.

Qualifications

• Two years related experience.
• Minimum one year payroll experience preferred.
• Confidentiality, adaptability, and detail-oriented teamwork.

Responsibilities

• Screen telephone calls and visitors and redirect as needed.
• Provide information to callers with knowledge of policies and operations.
• Perform confidential admin functions and prepare reports.
• Maintain departmental records and prepare reports.
• Schedule meetings, arrange travel, and open/ review mail.
• Compose routine responses and delegate items appropriately.
• Follow up on delegated assignments and maintain filing systems.
• Process weekly payroll records and serve as central communications point.
• Operate office equipment and perform additional duties as assigned.

Skills

Microsoft applications

Attention to detail

Team player

Payroll experience

Education

High School Diploma or Equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

At DHL, you will play a part in one of the world’s most essential industries. As the world’s leading contract logistics provider, we believe in doing the right thing, growing together, and delivering the difference. At DHL you have a voice that matters and can make an impact that lasts. There has never been a better time to join DHL. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us. The core responsibilities of this role include: Emailing clients vendors for site, handle employee engagement projects, manage hourly associate hours and pay. Position: Administrative Assistant II Shift: First Pay: TBD Additional Incentives: All full-time employees are eligible for attendance bonus In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: Intermediate Experience in Microsoft applications, Excel, Outlook, Word Very organized, great attention to detail, and team player. Minimum Of 1 Year Of Payroll Experience Preferred. Multi-takser is a requirment Confindentiality Adapability Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work in the US and Canada! Our excellent benefits packages includes:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world. Role Purpose: Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates. Key Accountabilities:

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience:

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.