Administrative Assistant - Pasadena Office & Onboarding Pro

KASE; Pasadena (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) with matching

PTO, sick leave & floating holiday

Job summary

KASE in Pasadena, CA is seeking an Administrative Assistant to support HR/Admin and leadership, manage the shared office calendar, and handle filing, invoices, and onboarding processes. You will greet clients, coordinate with vendors, and help maintain a professional, welcoming office environment.

The ideal candidate is a self-starter, detail-oriented, organized, and a team player who can juggle multiple priorities and protect sensitive information with discretion.

Qualifications

• 2+ years of administrative, customer service, or office support experience.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities and handle sensitive information.
• Self-starter, proactive, and team-focused; law firm experience is a plus but not required.

Responsibilities

• Provide administrative support to HR/Admin and firm leadership.
• Manage shared office calendar including meetings, onboarding, and events.
• Maintain physical and digital filing systems.
• Track office expenses and assist with invoices and payments.
• Support onboarding and welcome clients, visitors, and vendors.
• Answer calls and direct inquiries; coordinate with vendors and building management.
• Assist with team events and internal communications.

Skills

Organizational skills

Attention to detail

Time management

Team player

Communication

Tools

Microsoft Office

Google Workspace

Job description

KASE in Pasadena, CA is seeking an Administrative Assistant to support HR/Admin and leadership, manage the shared office calendar, and handle filing, invoices, and onboarding processes. You will greet clients, coordinate with vendors, and help maintain a professional, welcoming office environment.

The ideal candidate is a self-starter, detail-oriented, organized, and a team player who can juggle multiple priorities and protect sensitive information with discretion.