Administrative Assistant - Hybrid Schedule & Benefits

KPFF Consulting Engineers; Los Angeles (CA); Hybrid; USD 37,000 - 45,000; Full time

Benefits offered by this job

Paid holidays

Vacation time

Sick time

401(k) match

Family leave

Cell phone stipend

Remote work stipend

Healthcare options

Bonus opportunities

Monthly Way We Work stipend

Job summary

KPFF Consulting Engineers seeks an Office Assistant to join our administrative team under the Director of Business Operations in Downtown Los Angeles. The role focuses on front-desk support, organizing meetings, and ensuring a professional office environment while collaborating with colleagues across departments.

Ideal candidates will have strong MS Office skills, experience with PDF management, and a proactive, detail-oriented approach.

Qualifications

• 2 years of full-time Administrative experience with High School Diploma required.
• Must communicate clearly and professionally in all modes of communication.
• Highly competent with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).
• Highly competent with PDF management and organization.
• Competent with Microsoft Teams 365 and SharePoint.
• Competent with office machines and operations.
• Competent in proofing and quality control.
• Positive attitude and ability to work in a collaborative team environment.
• Adapt quickly, identify and resolve problems.
• Strong attention to detail and time management.
• Ability to manage multiple priorities and recurring deadlines.
• A passion for continuous improvement.

Responsibilities

• Serve as the first point of contact for visitors and support daily office operations, conference rooms, and workplace readiness.
• Coordinate meetings, trainings, travel, lunches, celebrations, and workplace events.
• Maintain office facilities, including kitchen, breakroom, coffee services, and shared spaces to ensure a clean, organized, welcoming, and professional environment.
• Maintain office supply stock, the functionality of office kitchen equipment, and coordinate ordering and vendor support as needed.
• Communicate clearly and provide accurate, timely status updates, progress reports, and priorities to stakeholders.
• Ability to facilitate meetings, document key information, and communicate action items and outcomes effectively.
• Other general office administration tasks as assigned.

Skills

Clear communication

MS Office

PDF management

Microsoft Teams 365

SharePoint

Office equipment

Proofreading

Time management

Multitasking

Detail-oriented

Problem solving

Education

Bachelor’s degree in Business Administration or related field

Tools

None

Job description

KPFF Consulting Engineers seeks an Office Assistant to join our administrative team under the Director of Business Operations in Downtown Los Angeles. The role focuses on front-desk support, organizing meetings, and ensuring a professional office environment while collaborating with colleagues across departments.

Ideal candidates will have strong MS Office skills, experience with PDF management, and a proactive, detail-oriented approach.