Hybrid Office Assistant — Organized Support & Scheduling

Vochure; Los Angeles (CA); Vor Ort; USD 37.000 - 45.000; Vollzeit

Benefits dieser Stelle

7 paid holidays

Floating holidays

Vacation & personal time

401(k) contribution

Family leave

40-hour work week

Certification bonus

Cell phone stipend

Way We Work stipend

Medical, vision, dental

Semi-annual bonuses

Educational events

Overtime pay

Zusammenfassung

KPFF Consulting Engineers in Los Angeles is seeking an Office Assistant to join an Administrative team under the Director of Business Operations. You will collaborate with a professional team to support daily office operations, coordinate meetings, and ensure a welcoming, efficient environment.

The ideal candidate has strong organizational skills, excellent communication, and proficiency with Microsoft Office and PDF workflows.

Qualifikationen

• 2 years of full-time administrative experience with High School Diploma required.
• Clear, professional communication in all modes of communication.
• Proficient with Microsoft Office Suite.
• PDF management and organization.
• Familiar with Microsoft Teams 365 and SharePoint.
• Strong attention to detail and time management.
• Ability to work in a collaborative team environment.
• Adapt quickly, identify and resolve problems.
• Ability to manage multiple priorities and recurring deadlines.

Aufgaben

• The Office Assistant is part of an Administrative team reporting to the Director of Business Operations.
• The ideal candidate desires to collaborate with a team, is highly organized, flexible with team needs, and has a history of providing excellent service.
• Serve as the first point of contact for visitors and support daily office operations, conference rooms, and workplace readiness.
• Coordinate meetings, trainings, travel, lunches, celebrations, and workplace events.
• Maintain office facilities, including kitchen, breakroom, coffee services, and shared spaces to ensure a clean, organized, welcoming, and professional environment.
• Maintain office supply stock, the functionality of office kitchen equipment, and coordinate ordering and vendor support as needed.
• Communicate clearly and provide accurate, timely status updates, progress reports, and priorities to stakeholders.
• Ability to facilitate meetings, document key information, and communicate action items and outcomes effectively.
• Other general office administration tasks as assigned.

Kenntnisse

Communication

MS Office proficiency

PDF management

SharePoint

Teams 365

Time management

Attention to detail

Team collaboration

Problem solving

Ausbildung

High School Diploma

Bachelor’s degree in Business Administration

Tools

Microsoft Word

Excel

Outlook

PowerPoint

OneNote

SharePoint

PDF management tools

Teams 365

Jobbeschreibung

KPFF Consulting Engineers in Los Angeles is seeking an Office Assistant to join an Administrative team under the Director of Business Operations. You will collaborate with a professional team to support daily office operations, coordinate meetings, and ensure a welcoming, efficient environment.

The ideal candidate has strong organizational skills, excellent communication, and proficiency with Microsoft Office and PDF workflows.