Senior Office & Admin Coordinator, HR & Events

HKS Inc; Phoenix (AZ); On-site; USD 52,000 - 76,000; Full time

Job summary

HKS Inc is seeking an Office Coordinator/Sr. Administrative Assistant to support our Phoenix office. You will manage calendars, coordinate meetings and travel, answer phones, process expenses, and assist in onboarding and HR touchpoints.

The role requires strong organization, discretion, and the ability to work with multiple teams including Marketing and IT. The ideal candidate has 5+ years of related experience, proficiency in MS Office and Adobe tools, and a proactive, collaborative attitude

Qualifications

• High school diploma required; college level preferred.
• Experience with MS Office Suite and calendar management.
• Experience supporting multiple teams and coordinating meetings.
• Excellent communication and confidentiality skills.

Responsibilities

• Prepare meeting agendas and assist with setup/cleanup, including meals.
• Schedule meetings, travel, conferences, and interviews.
• Answer phones, distribute mail, and process expense reimbursements.
• Provide desktop publishing for reports and presentations.
• Support Marketing and others with administrative tasks; cover reception as needed.
• Coordinate with IT and facilities for office needs and security services.

Skills

Strong interpersonal skills

Clear written and verbal communication

Teamwork

Problem solving

Multi-tasking

Education

High school diploma

College level preferred

Tools

MS Office Suite

Outlook

Word

Excel

PowerPoint

Salesforce

Teams

Adobe InDesign

Adobe Illustrator

Bluebeam

Job description

HKS Inc is seeking an Office Coordinator/Sr. Administrative Assistant to support our Phoenix office. You will manage calendars, coordinate meetings and travel, answer phones, process expenses, and assist in onboarding and HR touchpoints.

The role requires strong organization, discretion, and the ability to work with multiple teams including Marketing and IT. The ideal candidate has 5+ years of related experience, proficiency in MS Office and Adobe tools, and a proactive, collaborative attitude