Proactive Administrative Assistant: Calendar & Docs Support

Ultimate Staffing; Pasadena (CA); On-site; USD 24,796 - 31,684; Full time

Job summary

A leading staffing agency is seeking an entry-level administrative assistant in Pasadena, California. This full-time role includes providing support to leadership, managing calendars, and handling communications. Candidates should have a high school diploma and 1-3 years of experience. Proficiency in Microsoft Office is crucial for success in this position. Join our team and contribute to managing organized office operations along with various administrative tasks.

Qualifications

• 1-3 years of experience in administrative or office support role.
• Experience supporting executives or leadership teams is a plus.
• Ability to work independently and collaboratively as part of a team.

Responsibilities

• Provide administrative support to leadership and team members.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format correspondence, reports, and presentations.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Attention to detail

Time-management

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

A leading staffing agency is seeking an entry-level administrative assistant in Pasadena, California. This full-time role includes providing support to leadership, managing calendars, and handling communications. Candidates should have a high school diploma and 1-3 years of experience. Proficiency in Microsoft Office is crucial for success in this position. Join our team and contribute to managing organized office operations along with various administrative tasks.