Administrative Assistant

KASE; Pasadena (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) with matching

PTO, sick leave & floating holiday

Job summary

KASE in Pasadena, CA is seeking an Administrative Assistant to support HR/Admin and leadership, manage the shared office calendar, and handle filing, invoices, and onboarding processes. You will greet clients, coordinate with vendors, and help maintain a professional, welcoming office environment.

The ideal candidate is a self-starter, detail-oriented, organized, and a team player who can juggle multiple priorities and protect sensitive information with discretion.

Qualifications

• 2+ years of administrative, customer service, or office support experience.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities and handle sensitive information.
• Self-starter, proactive, and team-focused; law firm experience is a plus but not required.

Responsibilities

• Provide administrative support to HR/Admin and firm leadership.
• Manage shared office calendar including meetings, onboarding, and events.
• Maintain physical and digital filing systems.
• Track office expenses and assist with invoices and payments.
• Support onboarding and welcome clients, visitors, and vendors.
• Answer calls and direct inquiries; coordinate with vendors and building management.
• Assist with team events and internal communications.

Skills

Organizational skills

Attention to detail

Time management

Team player

Communication

Tools

Microsoft Office

Google Workspace

Job description

I’m partnering with a growing law firm that’s looking to add an Administrative Assistant to their Pasadena office.

They’re looking for someone who is organized, dependable, and proactive — someone who enjoys keeping an office running smoothly and is comfortable supporting leadership, coordinating schedules, assisting with HR/Admin, and being a welcoming presence for clients and visitors.

The ideal candidate is a self-starter, organized, detail-oriented, and team-focused. You should be comfortable juggling multiple priorities, using good judgment, and taking ownership of your work. Law firm experience is a plus, but not required.

What You'll Be Doing

• Provide administrative support to HR/Admin and firm leadership
• Manage the shared office calendar, including meetings, interviews, onboarding, and events
• Maintain physical and digital filing systems
• Track office expenses and assist with invoices, payments, and check processing
• Support new-hire onboarding and office preparation
• Welcome clients, visitors, and vendors
• Manage incoming/outgoing mail and deliveries
• Answer and direct calls and inquiries
• Manage office supplies, snacks, beverages, and kitchen needs
• Coordinate with building management, vendors, and service providers
• Assist with team events and internal communications
• Support company culture and community/volunteer initiatives

What We're Looking For

• 2+ years of administrative, customer service, or office support experience
• Strong attention to detail and follow-through
• Ability to manage multiple priorities and sensitive information
• Familiarity with Microsoft Office, Google Workspace, and general office tools
• Someone who takes ownership, is proactive, and enjoys being part of a collaborative team

401(k) with matching

PTO, sick leave & floating holiday