Administrative Assistant - Part Time

Phipps; New York (NY); On-site; USD 23,000 - 32,000; Part time

Job summary

Phipps is hiring an on-site, part-time Office Assistant in New York to support the Program Director and Case Managers. You will handle data, documents, and scheduling in a community-focused setting.

The position requires strong organizational and communication skills, with bilingual Spanish preferred. Work hours are Mon–Fri 9:00 a.m. to 1:00 p.m., at $20.00 per hour for 20 hours weekly.

Qualifications

• Minimum high school diploma or equivalent; college preferred.
• Strong organizational and multi-tasking abilities.
• Good communication and interpersonal skills.
• Ability to work with deadlines in a changing environment.

Responsibilities

• Provide on-site general support to Program Director and Case Managers.
• Create and maintain office documents, invoices and data sheets.
• Collect and manage data for reports and records.
• Assist Director in preparing reports and materials.
• Assist with scheduling, coordination and staff meeting prep.
• Maintain supplies inventory, place orders and verify receipts.
• Maintain attendance and incentive logs; support close-outs.
• Perform other tasks as directed by Program Director.

Skills

Organizational skills

Problem-solving

Interpersonal skills

Time management

Written and verbal communication

Bilingual Spanish

Initiative

Education

High School Diploma or HSE

Job description

About Phipps Neighborhoods

Phipps Neighborhoods is a multi-service nonprofit 501(c)(3) providing opportunities for children, youth, and families to break the cycle of poverty and achieve long-term self-sufficiency. We work within marginalized communities where we can address the greatest barriers to lasting success. We work closely with stakeholders including government, businesses, philanthropic partners, and other community stakeholders to employ a structured approach toward creating shared goals to achieve significant and lasting social change and help individuals thrive in every aspect of their lives.

Program Description

Phipps Neighborhoods aim to create Pathways to Access, Benefits and a Sustainable Future (PABS) through proactive outreach and resource navigation for a target population of low-income New Yorkers; particularly community members set to experience federal cuts to SNAP, Medicaid and other public benefits resulting from the passage of the “Big, Beautiful Bill”.

Benefits

PABS is designed to help community members navigate this changing landscape by expanding access to benefits, strengthening community-based outreach, and connecting individuals and families to the support they need to remain stable. The BAPS is grounded in:

• A data-oriented approach
• Anti-racist praxis
• Strong institutional relationship-building
• Systems thinking

Duties / Responsibilities

• Provide on-site general support to Program Director and Case Managers
• Create and maintain office documents, invoices and data sheets
• Collection and management of data
• Assist Director in the preparation of reports
• Assist with the scheduling, coordination and preparation of staff meetings
• Maintain supplies inventory, place orders, verify receipt of orders and submit close-outs packages
• Maintain attendance and incentive logs
• Perform other tasks as directed by Program Director

Qualifications

• Minimum High School Diploma or HSE required; some college preferred
• Demonstrate organizational skills
• Problem-solving and interpersonal skills
• Must be able to work with multiple deadlines and priorities
• Flexible, adaptable with ability to work in a changing environment
• Excellent oral and written communication skills
• Bi-lingual (Spanish speaking) preferred
• Enthusiasm, creativity and initiative

Work Environment

• This is an office / field-based role that may requires local travel to community locations and partner sites.

Salary: $20.00/hour, 20 hours/week

Days & Hours: Monday – Friday: 9:00 a.m. – 1:00 p.m.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.