Administrative Assistant, Operations & Volunteer Coordinator

The Salvation Army North & Central Illinois Division; Norfolk (NE); On-site; USD 20,000 - 28,000; Full time

Job summary

The Salvation Army North & Central Illinois Division is seeking an Administrative/Business Manager for the Norfolk/Columbus operations. The role focuses on supporting financial processes, timekeeping, and volunteer administration while coordinating mail and donations processing.

Qualifications include 2 years in administrative or business management or an associates/bachelor’s degree in management, with strong MS Office skills and ability to handle confidential information.

Qualifications

• 2 years of experience in Administrative or Business Management OR Associates or Bachelor's degree in management.
• Proficient in Microsoft Word, Excel, PowerPoint; able to manage payroll/timekeeping data.
• Experience handling confidential information and filing systems.

Responsibilities

• Regular attendance is essential.
• Process timecards for Norfolk and Columbus operations.
• Process mail, postage, and shipping.
• Handle petty cash purchases and reimbursements.
• Enter volunteers into the Volunteer Squared system and process timecards weekly.
• Coordinate mail appeals with contractors and log donations.
• Record weekly tithes and donations; deposit funds.
• Process invoices daily with coding to the accounting center.
• Maintain filing systems and perform other duties as assigned.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Time management

Attention to detail

Communication skills

Confidentiality handling

Education

2 years admin or business management experience OR Associates/Bachelor's degree

Tools

Microsoft Access

Job description

The Salvation Army North & Central Illinois Division is seeking an Administrative/Business Manager for the Norfolk/Columbus operations. The role focuses on supporting financial processes, timekeeping, and volunteer administration while coordinating mail and donations processing.

Qualifications include 2 years in administrative or business management or an associates/bachelor’s degree in management, with strong MS Office skills and ability to handle confidential information.