Administrative Assistant

The Salvation Army North & Central Illinois Division; Norfolk (NE); On-site; USD 20,000 - 28,000; Full time

Job summary

The Salvation Army North & Central Illinois Division is seeking an Administrative/Business Manager for the Norfolk/Columbus operations. The role focuses on supporting financial processes, timekeeping, and volunteer administration while coordinating mail and donations processing.

Qualifications include 2 years in administrative or business management or an associates/bachelor’s degree in management, with strong MS Office skills and ability to handle confidential information.

Qualifications

• 2 years of experience in Administrative or Business Management OR Associates or Bachelor's degree in management.
• Proficient in Microsoft Word, Excel, PowerPoint; able to manage payroll/timekeeping data.
• Experience handling confidential information and filing systems.

Responsibilities

• Regular attendance is essential.
• Process timecards for Norfolk and Columbus operations.
• Process mail, postage, and shipping.
• Handle petty cash purchases and reimbursements.
• Enter volunteers into the Volunteer Squared system and process timecards weekly.
• Coordinate mail appeals with contractors and log donations.
• Record weekly tithes and donations; deposit funds.
• Process invoices daily with coding to the accounting center.
• Maintain filing systems and perform other duties as assigned.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Time management

Attention to detail

Communication skills

Confidentiality handling

Education

2 years admin or business management experience OR Associates/Bachelor's degree

Tools

Microsoft Access

Job description

Full-Time Monday- Friday 8:00 A.M.- 4:00 P.M., Pay Range starting at $17.50 Per Hour***

Full-Time Monday- Friday 8:00 A.M.- 4:00 P.M., Pay Range starting at $17.50 Per Hour***

The Salvation Army Mission:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Summary/Primary Purpose:

To assist in the administrative and business duties of the Norfolk/ Columbus operations.

Essential Duties And Responsibilities

• Regular attendance at work is an essential function of this position.
• Driving is an essential function of this position.
• Process timecards for employees of both the Norfolk and Columbus operations.
• Process all incoming and outgoing mail. Including postage and special shipping
• Process all petty cash purchases and reimbursements.
• Process all volunteer paperwork and enter all volunteers into the Volunteer Squared online program.
• Process all volunteer timecards and entering them into the Volunteer Squared online program weekly.
• Process all mail appeal working in communications with our mail appeal company.
• Process Sunday offerings and tithes. Logging weekly tithes for individuals.
• Process donations and deposits for all operations.
• Process thrift store deposits daily for Norfolk and Columbus operations.
• Process invoices daily, including coding account numbers, to be sent to DHQ Accounting Center.
• Process personnel and vehicle files as needed.
• Assist in the Christmas Red Kettle Campaign by processing all kettle deposits, tracking kettle totals and tracking bell ringer timecards.
• Process donation acknowledgements.
• Upkeep and organization of the approved filing system.
• Answer phone calls in a timely manner.
• Any other duties as assigned.

Supervisory Responsibilities

Supervise volunteers in areas of responsibility.

Education and/or Experience

2 years of experience in Administrative or Business Management OR Associates or Bachelor's degree in management.

Qualifications

• Ability to be flexible and able to work on multiple projects or tasks simultaneously
• Intermediate skills in Microsoft software to include Word, Excel, PowerPoint and Access. The ability to access payroll, timekeeping and personal data via a web-based system.
• Administrative skills to include utilization of standard office equipment, data entry, 10-key, attention to detail and filing.
• Good communication skills both written and spoken, and ability to maintain effective working relationships.
• Demonstrated ability to handle confidential matters.

Other Qualifications

Must pass all applicable background checks. Must possess a valid driver's license from the state in which you reside. Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business. Must successfully complete Safe from Harm training within 90 days of hire, as established by The Salvation Army.

Certificates, Licenses, Registrations

None

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Limited amount of physical effort required associated with walking, standing, lifting and carrying objects (50 lbs.)

Working Conditions

This job is performed at times in an office environment at normal room temperature. The noise level in this work environment is usually low. For other duties of this job, such as special events, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment at these events is usually moderate to loud. At times the duties will involve working with individuals having infectious and/or communicable diseases.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.