Office Manager, Payroll & Volunteer Leader

The Salvation Army North & Central Illinois Division; Niles (MI); On-site; USD 42,000 - 60,000; Full time

Job summary

The Salvation Army North & Central Illinois Division is seeking an Office Manager to support administrative operations and oversee the part-time receptionist. You will coordinate volunteers, maintain records, process deposits and invoices, and help with payroll for seasonal staff.

This role requires a college degree or equivalent, at least three years in an office setting, and strong Microsoft Office skills.

Qualifications

• College degree or equivalent combination of training and experience in an office setting.
• Minimum 3 years of office experience with some supervisory duties.
• Proficiency in Microsoft Office and data reporting.

Responsibilities

• Greet and direct visitors in a professional and friendly manner.
• Maintain office equipment and order supplies for Feeding His Sheep program.
• Process and submit weekly deposits and invoices for payment.
• Assist with preparation and submission of employment applications.
• Oversee payroll for seasonal employees.
• Compile and report weekly and monthly program statistics.
• Recruit, train, and manage volunteers across programs, services and events.
• Coordinate mail operations, incoming and outgoing.
• Maintain files and records, and draft email correspondence as needed.
• Provide logistical support for special events.
• Oversee the part-time receptionist, assign workload, approve timecards, and monitor attendance.

Skills

Confidentiality

Supervisory experience

Communication skills

Education

College degree or equivalent

1-year supervisory experience preferred

Tools

Microsoft Office Suite

Job description

The Salvation Army North & Central Illinois Division is seeking an Office Manager to support administrative operations and oversee the part-time receptionist. You will coordinate volunteers, maintain records, process deposits and invoices, and help with payroll for seasonal staff.

This role requires a college degree or equivalent, at least three years in an office setting, and strong Microsoft Office skills.