Office Manager

The Salvation Army North & Central Illinois Division; Superior (WI); On-site; USD 20,664 - 30,307; Part time

Job summary

The Salvation Army Superior Corps in Wisconsin is seeking a part-time administrative assistant for 20 hours per week. The role includes daily administrative tasks, donor database maintenance, and coordination of meetings and calendars.

Experience in development support and basic financial tasks is preferred. Education required is a high school diploma or equivalent, with some college preferred, and a valid driver’s license is required.

Qualifications

• High school diploma or equivalent; some college preferred.
• Two years’ experience in administrative support to a mid-level manager or higher; basic financial and supervisory experience.
• Valid Driver’s license with ability to drive.
• Experience maintaining donor databases and filing systems.
• Ability to process deposits, receipts and mail handling.

Responsibilities

• Perform daily administrative tasks: deposits, mail, receipts, and correspondence.
• Process invoices and reimbursements with Regional Accounting; maintain funds records.
• Maintain donor database and support development activities; process grant requests and reports.
• Handle new hire paperwork and personnel records; maintain local employee files.
• Maintain security system and keys log; present a professional image to community and donors.
• Record, transcribe and distribute meeting minutes; keep appropriate timeframes.
• Receive and process monetary donations and issue receipts to donors.
• Coordinate meetings, rooms and calendars; support Christmas programs with Corps Officers.

Skills

Administrative support

Donor database

Mail processing

Record keeping

Scheduling meetings

Minutes transcription

Education

High school diploma or equivalent

Some college preferred

Valid driver’s license

Tools

Donor database software

Job description

Whether it's sharing God's love, helping disaster survivors, offering basic necessities from our Basic Needs Pantry, the Salvation Army of Superior is here to help! We also offer casework services, coats for kids in the winter months, community care ministries, holiday assistance and much more.

This is a part-time position, 20 hours/week.

About The Role

• Performs daily administrative functions of bank deposits, processing incoming and outgoing mail, writing receipts for donations, correspondence with the community and Divisional Headquarters, and maintenance of files.
• Works with Regional Accounting to process payment of invoices, reimbursements, checks for financial assistance, and maintaining Restricted Funds Register.
• Performs basic administrative functions for development: maintains donor database; donor contacts (as requested); processing grant requests, including related reports.
• Processes paperwork for new hires and other personnel changes as directed. Maintains local files for employees.
• Maintains security system (including log of keys/holders).
• Projects a positive, professional, compassionate image of The Salvation Army to the community, donors, board members, and others who have interactions with The Salvation Army.
• Provides complete, relevant information about status of corps operations to corps officers and board members.
• Sorts, distributes and picks up mail on at least a daily basis.
• Records, transcribes and distributes meeting minutes within appropriate time frames as assigned.
• Receives and processes monetary donations and gifts‑in‑kind, and issues receipts to donors as requested.
• Schedules meetings, rooms and coordinates calendars as requested.
• Assists the Corps Officers and Social Services with Christmas programs.

Education: High school diploma or equivalent; some college preferred.

Certifications: Valid Driver’s license with approval to drive from TSA’s insurance carrier.

Experience: Two years’ experience in an administrative support role to a mid-level manager or higher, including basic financial and supervisory experience.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.