Executive Assistant & Board Liaison

The Salvation Army North & Central Illinois Division; Grand Rapids (MI); On-site; USD 42,000 - 52,000; Full time

Job summary

The Salvation Army North & Central Illinois Division is seeking an Executive Assistant to support an officer/director by coordinating calendars, scheduling meetings, and acting as a gatekeeper for administrative tasks.

Responsibilities include confidential clerical work, travel coordination, report preparation, and acting as a liaison across departments and headquarters while maintaining professionalism with board members and donors.

Qualifications

• Excellent typing skills and computer operation
• Must maintain strict confidentiality
• High degree of professionalism with diverse groups

Responsibilities

• Partners with officer to manage projects and tasks
• Provides timely communication and follow-up to staff and visitors
• Coordinates meetings (in person and virtual), appointments and travel
• Communicates department activities with other departments and HQ
• Prepares reports and written communications
• Maintains documents and files and handles mail
• Performs clerical tasks (word processing, spreadsheets, scanning, filing)
• Supports Advisory Board and committees as scribe
• Provides orientation for new staff
• Performs other duties as assigned

Job description

The Salvation Army North & Central Illinois Division is seeking an Executive Assistant to support an officer/director by coordinating calendars, scheduling meetings, and acting as a gatekeeper for administrative tasks.

Responsibilities include confidential clerical work, travel coordination, report preparation, and acting as a liaison across departments and headquarters while maintaining professionalism with board members and donors.