Administrative Assistant - Nonprofit Support & Coordination

Community Housing Innovations Inc; New York (NY); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental and Vision plans

401(k) retirement plan

Life insurance

Paid time off

Health reimbursement account

Job summary

Community Housing Innovations, Inc. is seeking an Administrative Assistant to support the Program Director and staff in a busy Rego Park, NY office.

You will perform office coordination, maintain supplies and inventory, handle secretarial tasks, and provide customer service to facility residents to help ensure smooth day-to-day operations. The role requires strong organizational and communication skills, proficiency with MS Office (Word, Excel, PowerPoint, Outlook), and the ability to create and

Qualifications

• High School Diploma or GED required.
• Associates degree in Business Administration preferred.
• 2+ years of experience in office administration or project management is required.

Responsibilities

• Office Management and Vendor Coordination.
• Order program and office supplies and keep track of inventory.
• Assess and maintain equipment needs, including repairs and maintenance.
• Liaise with facility management vendors, including cleaning, etc.
• Plan in-house or off-site activities, celebrations, and conferences.
• Perform secretarial and clerical duties.
• Schedule meetings and appointments.
• Reporting and Recordkeeping.
• Enter work order information into Yardi.
• Create work orders in Yardi, call out to field in emergency situations.
• Maintain invoices, billing statements, and purchase orders.
• Reconcile petty cash and submit monthly expense reports to administration.

Skills

Office management

Vendor coordination

Communication skills

Customer service

Multitasking

Education

High School Diploma or GED

Associates degree in Business Administration

Tools

MS Word

MS Excel

MS PowerPoint

MS Access

Outlook

Yardi

Job description

Community Housing Innovations, Inc. is seeking an Administrative Assistant to support the Program Director and staff in a busy Rego Park, NY office.

You will perform office coordination, maintain supplies and inventory, handle secretarial tasks, and provide customer service to facility residents to help ensure smooth day-to-day operations. The role requires strong organizational and communication skills, proficiency with MS Office (Word, Excel, PowerPoint, Outlook), and the ability to create and