Administrative Assistant - Community Programs & Operations

Community Housing Innovations; Commack (NY); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Paid time off

Personal days

Health insurance

Dental and vision plans

401(k)

Life insurance

Employee Assistance Program

Job summary

Community Housing Innovations (CHI) is a not-for-profit housing and human services organization dedicated to helping families achieve independence. We are seeking a full-time Administrative Assistant at our Commack location to manage office operations, supplies, documentation, and program data while supporting staff and clients.

The role includes coordinating events, maintaining records, and liaising with social services to secure resident housing.

Qualifications

• Associate degree in Business Administration or related field, or equivalent work experience preferred.
• 2+ Years’ experience in Office Administration.
• Confidentiality: Strong sense of discretion and confidentiality required.
• Excellent verbal and written communication skills. Proficiency in English required. Bi-lingual (Spanish) is a plus.
• Basic competency in MS Windows, MS Office, and internet usage.

Responsibilities

• Order supplies and keep track of inventory.
• Assess equipment needs.
• Maintain invoices/billing and petty cash.
• Miscellaneous office errands.
• Organize the office layout.
• Create flyers and memos to be distributed as needed.
• Provide support in data management (spreadsheets, tracking sheets).
• Assist in event-related duties (planning, setup, break down).
• Maintain records for state and county requirements.
• Report daily census and activity to administration.
• Liaise with the local department of social services for resident housing.
• Address employee inquiries regarding office management issues.
• Liaise with facility management vendors including cleaning.
• Plan in-house or off-site activities, celebrations, and conferences.

Skills

Communication

Discretion

Multitasking

Attention to detail

Education

Associate degree in Business Administration

Tools

MS Office

MS Windows

Internet usage

Job description

Community Housing Innovations (CHI) is a not-for-profit housing and human services organization dedicated to helping families achieve independence. We are seeking a full-time Administrative Assistant at our Commack location to manage office operations, supplies, documentation, and program data while supporting staff and clients.

The role includes coordinating events, maintaining records, and liaising with social services to secure resident housing.