Administrative Assistant - Housing Development & Grants

Wearepeabody; Braintree (MA); On-site; USD 34,000 - 41,000; Full time

Job summary

AHSC, Inc. is seeking an Administrative Assistant to support our housing development organization. Responsibilities include clerical work, invoicing, bookkeeping, and project support as needed, with a focus on accuracy and organization.

The role requires strong MS Office skills, clear communication, and the ability to manage multiple tasks. Prior experience in real estate or affordable housing is a plus; notary license is a plus.

Qualifications

• Solid verbal, written communication skills.
• Proficient with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Strong organizational skills with ability to multitask and maintain attention to detail.
• Ability to work with internal staff and external clients.
• Flexibility and a willingness to learn.
• Experience/knowledge of real estate or affordable housing is a plus.
• Licensed Notary is a plus.

Responsibilities

• Process and track invoices and check requests.
• Order and maintain office supplies.
• Organize and maintain electronic and paper files.
• Update social media content.
• Maintain (e)mail lists.
• Data entry and maintenance of spreadsheets.
• Follow up on housing assistance calls/emails.
• Prepare overnight mail and courier deliveries as needed.
• Transcribe meeting minutes for Board meetings.
• Register and maintain subsidiary entities in state/federal databases.
• Assist with board packages, funding applications, requisitions, RFQ/RFP responses, and due diligence items.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Flexibility

Notary a plus

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

AHSC, Inc. is seeking an Administrative Assistant to support our housing development organization. Responsibilities include clerical work, invoicing, bookkeeping, and project support as needed, with a focus on accuracy and organization.

The role requires strong MS Office skills, clear communication, and the ability to manage multiple tasks. Prior experience in real estate or affordable housing is a plus; notary license is a plus.