Administrative Assistant III: Impactful Office & Records

Health & Human Services Comm; Austin (TX); On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Career advancement opportunities

Job summary

Health & Human Services Commission (HHSC) in Austin State Hospital seeks an Administrative Assistant III to support the Residential Care Supervisor H with office and administrative tasks. This role emphasizes reliable record-keeping, data management, and professional communication with public and internal stakeholders.

The position requires collaboration across units, handling meetings, travel, and procurement while ensuring compliance with agency policies and procedures.

Qualifications

• At least two (2) years’ experience in a professional support role.
• At least three (3) years working within Microsoft products such as Outlook, Excel, Word, PowerPoint.

Responsibilities

• Maintain internal record-keeping systems, ensuring files are accurate and securely stored.
• Serve as a key point of contact by communicating professionally with public, staff, and agencies.
• Obtain equipment, services, and supplies needed by the department; manage purchases and payments per policy.
• Organize meetings, travel arrangements, and seminars; prepare agendas and materials; coordinate logistics.
• Prepare reports and forms for Director or Area leadership; support audits and compliance.

Skills

Office administration

Written communications

Time management

Tools

Microsoft Office

Job description

Health & Human Services Commission (HHSC) in Austin State Hospital seeks an Administrative Assistant III to support the Residential Care Supervisor H with office and administrative tasks. This role emphasizes reliable record-keeping, data management, and professional communication with public and internal stakeholders.

The position requires collaboration across units, handling meetings, travel, and procurement while ensuring compliance with agency policies and procedures.