Senior Administrative Assistant: Data & Ops Support

Texas Health and Human Services; San Antonio (TX); Hybrid; USD 44,000 - 54,000; Full time

Benefits offered by this job

Employee health insurance

Pension plan

Time off benefits

Career advancement opportunities

Job summary

Texas Health and Human Services Commission (HHSC) in San Antonio seeks an Administrative Assistant IV to support multiple units with administrative and clerical tasks. You will handle data entry, records management, and customer inquiries, ensuring accuracy and timely processing of documents.

This role emphasizes strong organizational skills, proficiency with Microsoft 365, and the ability to manage competing deadlines in a busy health services environment.

Qualifications

• Experience with routine administrative tasks and office procedures.
• Ability to perform data entry with accuracy in electronic systems.
• Proficiency with Microsoft 365 and standard office tools.
• Strong written and verbal communication and customer service skills.
• Knowledge of records management and confidentiality best practices.

Responsibilities

• Handle complex administrative and technical support tasks under supervision.
• Process applications and changes of ownership and related paperwork.
• Enter data in ASPEN, IQIES, and other state/federal databases.
• Respond to inquiries via phone, email, and mail with professionalism.
• Maintain records, assist with mail, and support team scheduling.

Skills

Office practices

Administrative procedures

Data entry

Microsoft 365

Records management

Customer service

Proofreading

Communication

Tools

Microsoft 365

SharePoint

Word

Outlook

Job description

Texas Health and Human Services Commission (HHSC) in San Antonio seeks an Administrative Assistant IV to support multiple units with administrative and clerical tasks. You will handle data entry, records management, and customer inquiries, ensuring accuracy and timely processing of documents.

This role emphasizes strong organizational skills, proficiency with Microsoft 365, and the ability to manage competing deadlines in a busy health services environment.