Administrative Assistant III — Maintenance Support

HEALTH AND HUMAN SERVICES COMMISSION; Austin (TX); On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Career advancement opportunities

Job summary

Health and Human Services Commission in Austin seeks an Administrative Assistant III to support Plant Maintenance operations. You will organize records, assist with procurement, manage CAFM work orders, and coordinate meetings and travel for the team.

Under the Plant Manager, you will ensure data accuracy, handle communications with internal and external partners, and support disaster recovery or COOP activities as needed.

Qualifications

• At least two years’ experience in a professional support role.
• Knowledge of office practices and administrative procedures.
• Proficiency in Microsoft Office products.
• Ability to communicate effectively, both written and verbal.
• Ability to manage data entry and maintain records with accuracy.

Responsibilities

• Organize, maintain, and safeguard internal records and documentation.
• Coordinate meetings, conferences, and travel arrangements; manage logistics.
• Enter and close work orders in CAFM; coordinate with maintenance teams.
• Procure equipment and parts; ensure compliance with procurement policies.
• Serve as central point of contact with internal teams and external stakeholders.

Skills

Office practices

Administrative procedures

Microsoft Office

Verbal communications

Time keeping

Data entry

Record keeping

Tools

CAFM

CAPPS

Job description

Health and Human Services Commission in Austin seeks an Administrative Assistant III to support Plant Maintenance operations. You will organize records, assist with procurement, manage CAFM work orders, and coordinate meetings and travel for the team.

Under the Plant Manager, you will ensure data accuracy, handle communications with internal and external partners, and support disaster recovery or COOP activities as needed.