Plant Maintenance Admin & Data Coordinator

Texas Health and Human Services; Austin (TX); On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

100% paid employee health insurance

Defined benefit pension plan

Generous time off benefits

Career advancement opportunities

Job summary

Texas Health and Human Services seeks an Administrative Assistant III - Maintenance Support to support Plant Maintenance operations at Austin State Hospital. You will manage internal records, coordinate purchases, and act as a liaison with public and internal stakeholders to ensure compliant, timely admin processes.

Under the Plant Manager, you will enter work orders into CAFM, assist with data coordination, organize meetings, and support disaster response and COOP activities as needed.

Qualifications

• Two years of professional support experience as a baseline.
• Ability to maintain confidential information and secure documents.
• Experience with administrative procedures and records management.

Responsibilities

• Organize, maintain, and safeguard internal records and documentation.
• Enter/close work orders in CAFM and manage repairs flow.
• Coordinate meetings, travel arrangements, and communications with stakeholders.
• Assist with data coordination and reporting, ensuring data integrity.

Skills

Office procedures

Business English

State travel policy

Record keeping

HIPAA laws

Written communications

Proofreading

Verbal communications

Time keeping

Microsoft Office

Independent work

Multi-project management

Correspondence prep

Policy interpretation

Tools

CAFM system

CAPPS

Purchasing software

Job description

Texas Health and Human Services seeks an Administrative Assistant III - Maintenance Support to support Plant Maintenance operations at Austin State Hospital. You will manage internal records, coordinate purchases, and act as a liaison with public and internal stakeholders to ensure compliant, timely admin processes.

Under the Plant Manager, you will enter work orders into CAFM, assist with data coordination, organize meetings, and support disaster response and COOP activities as needed.