Administrative Assistant III

Direct Staffing Inc; Hillsboro (OR); On-site; USD 24,617 - 35,060; Full time

Benefits offered by this job

Access to numerous career opportunities

Access to online training courses

Group-rate insurance options immediate upon hire

Job summary

A leading staffing agency is hiring an Administrative Assistant III to provide vital administrative support in Hillsboro, OR. Ideal candidates will have at least 5 years of experience supporting executive management, strong computer skills, and the ability to manage complex problems diplomatically. The role is full-time, Monday to Friday, and offers a pay of $21.66 per hour. This opportunity is part of a 5-month assignment with potential extensions based on performance.

Qualifications

• Experience in managing complex problems with good judgment.
• Ability to maintain diplomatic relationships with internal and external partners.
• Skills in multitasking and working in an ambiguous environment.

Responsibilities

• Support project-related activities in a complex environment.
• Coordinate meetings and manage shared calendars.
• Handle office supplies and equipment management.

Skills

5 years' experience supporting executive/senior management

Intermediate to advanced computer skills (MS Word, Excel, PowerPoint, Outlook, SharePoint)

Proficient in proactive calendar management

Ability to maintain confidentiality

Self-motivated and organized

Education

High School diploma/equivalent

Job description

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.

Job Description

Kelly Services is currently recruiting for an experienced Administrative Assistant III to perform various administrative and project-related activities in support of an individual or group varying in size. This opportunity is for our client, one of the world’s leading innovative technology companies, at its location in Hillsboro, OR.

This opportunity is paying $21.66 per hour and tentatively starts in October 2016 and goes through March 2017 with possible extensions depending on client’s business needs and candidate performance.

Duties and Responsibilities

• Works in a diverse and more complex environment; and includes some customer and executive contact.
• Establish procedures, implement process improvement projects and build relationships with stakeholders and sponsors.
• Generate letters, maintain and manage reports designed to provide analytical support to the management teams.
• Coordinate meetings and conference calls as needed or anticipated, attend, record and distribute meeting minutes.
• Maintain and manage shared Outlook calendar(s) in current and accurate status.
• Maintain office supplies and equipment for the department.
• Managing projects; Event planning including coordinating and planning staff and department meetings, training workshops and offsite events.
• Provides assistance and training to other administrative staff.

Skills and Qualifications

• Must possess 5 years' experience supporting executive / senior management.
• Good judgment in resolving complex problems by taking ownership and providing non‑routine recommendations / solutions.
• High integrity with the ability to maintain confidentiality, and handle situations in a diplomatic manner with internal and external partnerships.
• Intermediate to advanced computer skills required including MS Word, Excel, PowerPoint and Outlook and SharePoint.
• Proficient in proactive calendar management and efficient in booking domestic/international travel.
• Serving as an information resource/communication channel for policies and procedures; and being a resource for office related software applications.
• Creates and sustains systems for retention, protection, retrieval, transfer and disposal of confidential information.
• Self‑motivated, organized, customer oriented, able to multitask, as well as be comfortable in an environment of ambiguity.

Terms of Assignment

• High School diploma/equivalent.
• Full-time: Monday – Friday: 8:00am-5:00pm.
• 5 month assignment with possible extensions depending on client’s business needs and candidate’s performance in position.

Additional Information

Why Kelly?

As a Kelly Services candidate you will have access to numerous perks, including:

• Exposure to a variety of career opportunities as a result of our expansive network of client companies.
• Career guides, information and tools to help you successfully position yourself throughout every stage of your career.
• Access to more than 3,000 online training courses through our Kelly Learning Center.
• Group-rate insurance options available immediately upon hire*.