Administrative Assistant

Kelly Services; Freeport (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement savings plan

Paid holidays

Transit spending account

Paid sick leave

Job summary

Kelly Services is seeking an Administrative Assistant to provide professional administrative support across a team of employees and leaders. You will coordinate daily office activities, schedule meetings, support visitors and travel arrangements, and prepare reports and expense documents.

The ideal candidate is organized, dependable, and able to manage multiple priorities with accuracy. You will work within established guidelines, demonstrate initiative, and uphold safety and quality in a

Qualifications

• High school diploma or GED required.
• Up to five years of experience in administrative support or related field.
• Ability to work in a team and manage multiple priorities.
• Strong organizational skills and attention to detail.
• Follow instructions, use good judgment, and complete tasks independently.
• Strong written and verbal communication skills.
• Willingness to learn new systems and technologies.

Responsibilities

• Provide professional administrative support to a group of employees, leaders, and colleagues.
• Coordinate meeting logistics including booking conference rooms and scheduling meetings.
• Arrange travel options and process expenses.
• Prepare reports, correspondence, and presentations per guidelines.
• Maintain calendars and schedule meetings for team members.

Skills

Organizational skills

Communication skills

Time management

Detail oriented

Team collaboration

Education

High school diploma or GED

Associate’s or bachelor’s degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Administrative Assistant

Position Summary

The Administrative Assistant provides professional administrative and clerical support to a team of employees and leaders. This role coordinates daily office activities, schedules meetings, supports visitors and travel arrangements, prepares reports, manages office supplies and equipment, and assists with expense administration.

The successful candidate is organized, dependable, service-oriented, and able to manage multiple priorities while maintaining a high level of accuracy and professionalism. This position works within established guidelines under general supervision and is expected to demonstrate initiative, sound judgment, and a commitment to safety and continuous improvement.

Key Responsibilities

• Provide professional administrative support to a group of employees, leaders, and colleagues.

• Coordinate meeting logistics, including:

• Booking conference rooms

• Scheduling and rescheduling meetings

• Ordering food and beverages

• Arranging meeting supplies and materials

• Processing visitor requests and escorting guests as needed

• Receive, screen, and direct incoming calls, visitors, mail, and other inquiries in a professional manner.

• Prepare reports, correspondence, presentations, and other documents in accordance with established procedures and guidelines.

• Schedule meetings and maintain calendars for team members based on business needs and leader direction.

• Research travel options, including flights, hotels, and rental cars, and arrange routine or less-complex travel as needed.

• Collect, scan, organize, and process receipts. Prepare expense reports for personal purchases and assist with expense reports for others.

• Maintain office supply inventories, place orders, and manage related expenses.

• Serve as a focal point for standard office equipment and troubleshoot routine issues. Escalate problems when additional technical support is required.

• Use Microsoft Office and other business software applications to complete daily responsibilities efficiently.

• Identify and use the appropriate software tools and business systems for assigned tasks.

• Stay current with changing technologies, information systems, and available training resources.

• Run occasional business-related errands for the team.

• Complete assigned work from start to finish within established timelines, asking clarifying questions when needed.

• Adapt quickly to changing priorities and demonstrate flexibility in responding to business needs.

• Maintain a high level of accuracy, productivity, quality, and confidentiality.

• Identify opportunities to improve administrative processes and increase efficiency.

• Anticipate team needs and proactively communicate status updates, concerns, and recommendations.

• Build effective working relationships with employees, leaders, senior-level administrative professionals, visitors, and other stakeholders.

• Demonstrate strong listening, communication, problem-solving, organization, and follow-through skills.

• Learn and apply Dow’s safety behaviors and intervene appropriately when unsafe behaviors are observed.

• Demonstrate a commitment to Dow’s core values, workplace safety, respectful interactions, teamwork, and continuous learning.

Qualifications

Required

• High school diploma or GED.
• Up to five years of relevant experience in administrative support, customer service, office coordination, or a related field.
• Ability to work effectively in a team environment while managing multiple priorities and deadlines.
• Strong organizational skills and attention to detail.
• Ability to follow instructions, use sound judgment, and complete assignments independently.
• Strong written and verbal communication skills.
• Willingness to learn new systems, processes, and technologies.

Preferred

• Associate’s or bachelor’s degree.
• Experience supporting leaders, teams, or a professional office environment.
• Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience scheduling meetings, coordinating visitors, arranging travel, processing expenses, or managing office supplies.
• Familiarity with standard office equipment and basic troubleshooting.

Core Competencies

• Professionalism and customer service
• Organization and time management
• Initiative and accountability
• Problem-solving and sound judgment
• Clear and proactive communication
• Adaptability and flexibility
• Teamwork and relationship building
• Technology proficiency
• Continuous learning and process improvement
• Commitment to safety and quality

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Trust the office staffing pioneer.

Finding the right job isn’t always easy. Kelly Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs- so you could say we’re pretty good at it!

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and Aff…