Administrative Assistant II — Scheduling, Data Entry & Docs

Nova Southeastern University; Fort Lauderdale, Northern (FL, KY); Hybrid; USD 21,000 - 33,000; Full time

Benefits offered by this job

Tuition waiver

Retirement plan

Medical insurance

Job summary

Nova Southwestern University in Fort Lauderdale, FL is seeking an Administrative Support Specialist to greet visitors, handle calls, schedule meetings, and perform general office tasks. The role is non-exempt and hourly, with a commensurate with experience pay range.

Candidates should have a High School Diploma or equivalent, and relevant clerical experience or an Associate's degree with additional experience.

Qualifications

• Proficient MS Office, data entry, and internet research abilities.
• Experience with office practices including filing, answering phones, and supplies ordering.
• Strong accuracy and ability to follow instructions.
• Ability to maintain confidential information and stay organized.

Responsibilities

• Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.
• Composes, edits, proofreads, and types complex documents; creates mail merges and performs mass mailings; photocopies and collates complex material to ensure timely communication and retention of documents.
• Prepares forms and documents; verifies data for discrepancies and follows up to ensure accuracy.
• Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
• Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
• Monitors budget, including maintenance of accounts in Banner, preparation of budget transfer documents, coordinate purchase order/check requests expenses with Business Office.
• Coordinates and monitors purchases through the complete process of ordering, receiving, and distribution.
• Performs other duties as assigned.

Skills

MS Office

Data entry

Internet research

Administrative support

Attention to detail

Time management

Communication skills

Education

High School Diploma or Equivalent

Associate's Degree

Job description

Nova Southwestern University in Fort Lauderdale, FL is seeking an Administrative Support Specialist to greet visitors, handle calls, schedule meetings, and perform general office tasks. The role is non-exempt and hourly, with a commensurate with experience pay range.

Candidates should have a High School Diploma or equivalent, and relevant clerical experience or an Associate's degree with additional experience.