Administrative Coordinator I - Student Programs & Operations

Nova Southeastern University; Fort Lauderdale (FL); Hybrid; USD 25,000 - 36,000; Full time

Job summary

Nova Southwestern University is seeking a versatile Administrative Coordinator to join our team. You will coordinate activities, support academic and campus operations, and ensure efficient office workflows.

The role requires strong MS Office skills, data entry accuracy, confidentiality, and excellent written and verbal communication. A High School Diploma is the required minimum education, with multiple years of administrative experience preferred.

Qualifications

• Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills.
• Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
• Ability to enter and verify information with accuracy.
• Ability to understand and follow oral and written instructions.
• Ability to maintain confidential information.
• Strong administrative skills - organized, thorough, systems orientated with meticulous attention to detail.
• Proactive, punctual and reliable.
• Excellent written and oral communication skills.

Responsibilities

• Coordinates activities/functions within the college to ensure efficient operations.
• Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures.
• Reviews data and follows up on discrepancies to ensure accuracy.
• Enters data and generates reports from systems such as Ariba, Banner, Paytrax and/or other NSU specific systems.
• Maintains department files and databases in accordance with accreditation guidelines.
• Assists in assigning students to clinical rotations sites and coordinates housing arrangements for rural rotations.
• Organizes and maintains rotation schedules and records; credentialing of clinical students within hospital systems.
• Coordinates housing arrangements and site preceptor files as needed.

Skills

MS Office proficiency

Data entry

Internet research

Oral and written communication

Confidentiality

Organizational skills

Punctual and reliable

Follow instructions

Education

High School Diploma or equivalent

Tools

Ariba

Banner

Kronos

Paytrax

Job description

Nova Southwestern University is seeking a versatile Administrative Coordinator to join our team. You will coordinate activities, support academic and campus operations, and ensure efficient office workflows.

The role requires strong MS Office skills, data entry accuracy, confidentiality, and excellent written and verbal communication. A High School Diploma is the required minimum education, with multiple years of administrative experience preferred.