Senior Administrative Assistant - Campus Operations

Nova Southeastern University; Clearwater (FL); On-site; USD 20,664 - 34,440; Full time

Job summary

Nova Southwestern University is seeking an administrative support professional to greet visitors, route calls, schedule meetings, organize events, and prepare routine correspondence. The role requires proficiency with MS Office and strong data-entry skills.

Typical responsibilities include preparing documents, coordinating travel, and assisting with testing proctoring in laboratories. This is a non-exempt, hourly position with benefits and opportunities for growth within NSU.

Qualifications

• Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
• Office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
• Ability to enter and verify information with accuracy.
• Ability to understand and follow oral and written instructions.
• Ability to maintain confidential information.
• Strong administration skills – organized, thorough, systems orientated with meticulous attention to detail.
• Proactive, punctual and reliable.
• Excellent written and oral communication skills.
• Ability to communicate effectively with others.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.

Responsibilities

• Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.
• Composes, edits, proofreads, and types complex documents; creates mail merges and performs mass mailings; photocopies and collates complex material to ensure timely communication and retention of documents.
• Prepares forms and documents; verifies for discrepancies and follows up to ensure accuracy.
• Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
• Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
• Serves as a proctor for OMM tests and laboratories. Prepares testing rooms, records attendance, and directs student flow.
• Performs other duties as assigned.

Skills

MS Office

Data entry

Internet research

Office practices

Accuracy

Instructions

Confidentiality

Organization

Reliability

Communication

Teamwork

Education

High School Diploma or Equivalent

Associate's Degree

Job description

Nova Southwestern University is seeking an administrative support professional to greet visitors, route calls, schedule meetings, organize events, and prepare routine correspondence. The role requires proficiency with MS Office and strong data-entry skills.

Typical responsibilities include preparing documents, coordinating travel, and assisting with testing proctoring in laboratories. This is a non-exempt, hourly position with benefits and opportunities for growth within NSU.