Administrative Assistant II - 999880

Nova Southeastern University; Fort Lauderdale, Northern (FL, KY); On-site; USD 21,000 - 33,000; Full time

Benefits offered by this job

Tuition waiver

Retirement plan

Medical insurance

Job summary

Nova Southwestern University in Fort Lauderdale, FL is seeking an Administrative Support Specialist to greet visitors, handle calls, schedule meetings, and perform general office tasks. The role is non-exempt and hourly, with a commensurate with experience pay range.

Candidates should have a High School Diploma or equivalent, and relevant clerical experience or an Associate's degree with additional experience.

Qualifications

• Proficient MS Office, data entry, and internet research abilities.
• Experience with office practices including filing, answering phones, and supplies ordering.
• Strong accuracy and ability to follow instructions.
• Ability to maintain confidential information and stay organized.

Responsibilities

• Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.
• Composes, edits, proofreads, and types complex documents; creates mail merges and performs mass mailings; photocopies and collates complex material to ensure timely communication and retention of documents.
• Prepares forms and documents; verifies data for discrepancies and follows up to ensure accuracy.
• Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
• Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
• Monitors budget, including maintenance of accounts in Banner, preparation of budget transfer documents, coordinate purchase order/check requests expenses with Business Office.
• Coordinates and monitors purchases through the complete process of ordering, receiving, and distribution.
• Performs other duties as assigned.

Skills

MS Office

Data entry

Internet research

Administrative support

Attention to detail

Time management

Communication skills

Education

High School Diploma or Equivalent

Associate's Degree

Job description

We are excited that you are considering joining Nova Southwestern University!

Nova Southwestern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southwestern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southwestern University.

Primary Purpose:

Provides administrative support by receiving and directing visitors, fielding telephone calls, scheduling meetings, organizing events, composing and editing correspondence, and providing routine and general office support.

Job Category:Non-Exempt

Hiring Range: Commensurate with experience.

Pay Basis: Hourly

Subject to Grant Funding?No

Essential Job Functions:

1. Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.
2. Composes, edits, proofreads, and types complex documents; creates mail merges and performs mass mailings; photocopies and collates complex material to ensure timely communication and retention of documents.
3. Prepares forms and documents; verifies data for discrepancies and follows up to ensure accuracy.
4. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
5. Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
6. Monitors budget, including maintenance of accounts in Banner, preparation of budget transfer documents, coordinate purchase order/check requests expenses with Business Office.
7. Coordinates and monitors purchases through the complete process of ordering, receiving, and distribution.
8. Performs other duties as assigned.

Job Requirements:

Required Knowledge, Skills, & Abilities:

1. Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
2. Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
3. Ability to enter and verify information with accuracy.
4. Ability to understand and follow oral and written instructions.
5. Ability to maintain confidential information.
6. Strong administration skills - organized, thorough, systems orientated with meticulous attention to detail.
7. Proactive, punctual and reliable.
8. Excellent written and oral communication skills.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

1. Ability to communicate effectively with others.
2. Ability to work cooperatively with colleagues and supervisory staff at all levels.
3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Education:High School Diploma or Equivalent

Required Experience:1. High School Diploma and three (3) years of administrative/clerical experience in an office environment.
--OR--
Associate's Degree and two (2) years of administrative/clerical experience in an office environment.

Is this a safety sensitive position?No

Background Screening Required? Yes

Sensitivity Disclaimer:Nova Southwestern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.